Event & Sales Assistant

Position SummaryThe objective of this position is to support event planning, event sales, and administrative duties pertinent to event processes and procedures. This position requires timely communication and consistent touchpoints to further a variety of time-sensitive processes.

Requirements and CompetenciesMinimum of two years of customer service experience.Proficient in Microsoft Office Suite.Detail oriented, organized, and exceptional time management skills.Excellent written and verbal communication skills.Ability to set priorities and adapt to change.

Preferred RequirementsApplicable degree or certification in related field.Professional experience in hospitality.Experience using event planning software, such as Momentous.

Essential Functions (Reasonable accommodations may be made for individuals with disabilities.)Provide administrative support to Event Planning and Sales departments.Answer, triage, and respond to client phone calls and requests.Collaborate with other departments as necessary to complete tasks.Administer event contracts with guidance from Event Planning and Sales departments.Request, monitor, and process event-related deposits.Request, monitor, and process other event-related document requests including proof of insurance.Manage digital and paper files for clients, contracts, and events in Momentous event software.Assist in preparation, distribution of, and updates to weekly event summaries.Maintain and update the event planning procedures handbook.Work closely with diverse clients and customers on a routine basis.Other duties as assigned.

ScheduleThis position will work 10 hours per week but could expect to work up to 20 hours per week if requested. Hours worked will be weekday, daytime hours.