Executive Assistant
📋 Role Overview & Responsibilities
Overview
Primarily responsible for providing direct administrative support, oversight, and organization in a professional and efficient manner. Individual is experienced in working in a corporate environment and handling a wide range of executive support related tasks and to work independently with little or no supervision. Individual is exceedingly well organized, flexible and enjoy the administrative challenges of supporting a senior executive. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.
Responsibilities
Anticipates the needs and applies strategic business thinking to support the Team and Executive. Makes appropriate, informed decisions regarding the Executive's availability. Manages a complex calendar, scheduling meetings and events using MS Outlook, Coordinates corporate meetings, departmental functions, and detailed travel arrangements at domestic and international level. Schedule calls with varying levels of internal/external customers Develops and prepares reports, diagrams, charts, documents, and presentations for department staff as directed. Pull and prepare highly confidential reports daily by obtaining additional information from other departments as needed. Preparation of quality presentations as needed. Screen calls. Processes correspondence, files, records and minutes, and performs other specific duties for management staff. Perform other duties and special projects as needed.
Competencies
Dealing with Ambiguity Interpersonal Savvy Time Management Conflict Management Priority Setting High Energy in dealing with clients and employees. Written Communications Proactive and innovative
Qualifications
10+ years plus related experience and/or training Expert in Microsoft Excel, Word, Power Point, and Outlook
Compensation
The base pay range for this position is USD $80,000.00/Yr. - USD $95,000.00/Yr. Exact offers will be determined based on job-related knowledge, skills, experience, and location.
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This position is located in Pasadena, CA with potential relocation and sponsorship assistance depending on candidate qualifications.
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