Executive Legal Assistant

Prestigious law firm in NW DC is seeking an Executive Legal Assistant to work with Managing Partners!

This position reports to the Firm Administrator and provides high-level administrative support to the managing member and a number of attorneys. The following is not a comprehensive list of responsibilities. Responsibilities may be added or changed at any time as deemed necessary by the Firm. In addition to compensation and bonuses, full-time staff are eligible for the following benefits: medical, dental, and vision insurance; life insurance; long term disability insurance; accidental death or dismemberment insurance; short term disability insurance; 401(k) plan; profit sharing (once eligible); vacation/personal leave; and parking.

Assist the Managing Member in an Executive Assistant role. Assist the Firm Administrator with tasks as assigned including check deposits, mail review and ordering of supplies. Maintain attorneys’ calendars by planning and scheduling meetings, both in person and virtual, and travel logistics.Assist with legal pleadings, presentations, summaries, and electronic filings with agencies.Maintain and update attorney contacts and filing systems, both paper and electronic.Circulate conflict check emails; monitor responses, open new matters, and assist with preparation of engagement letters.Properly record attorney time entries and adhere to all related deadlines.Assist with monthly client billing process.Prepare check requests for expense and travel reimbursements and maintain Excel document summary of reimbursement submissions.Draft and type general correspondence, memos, charts, tables, graphs, etc. Proofread drafts for spelling, grammar, and format consistency, making changes when appropriate. Responsible for the accuracy and clarity of final copies.Format documents, convert pdfs to Word, and create Tables of Content and Tables of Authorities.Maintain accurate records of professional memberships, bar associations, and related attorney activities.Prepare news and regulatory update emails for distribution to attorneys.Assist with Website maintenance and updates.

To be successful in this position, the Legal Assistant must maintain strict confidentiality and possess an ardent desire to see things through and take pride in the results produced. This position requires strong attention to detail and organizational skills. The ideal candidate must possess the capacity to balance day-to-day work challenges and manage multiple projects successfully while working under tight deadlines with frequent interruptions and shifting priorities. It is imperative this candidate possess independent and critical thinking skills.

Required Experience (and proficiency) with Adobe, Excel, Microsoft Office Suite, Pages, Teams. Strongly Preferred Experience with PanTerra/Streams, and a legal timekeeping and billing platform (i.e., Caret/Zola). Four years relevant experience and Law firm experience preferred.