Project Coordinator

About Us

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors.

Job Title: Project Coordinator

Job Summary

This position provides administrative support to the Project Management team. The ideal candidate will have a background in project support with strong written and verbal communication skills, experience managing work orders, engaging with vendors, processing invoices, and project closeouts.

Essential Duties and Responsibilities

Oversee project documentation and coordinate documentation revisions and distributionsSchedule meetings and communication plan(s) regarding projects among teams and/or clientsEnter project status updates, schedule updates, and cash flow forecasts into project management technology toolsPrepare and review invoices and payment applications for processingAssists in all project close-out procedures receipts of required close-out/turnover documents, and compliance with close-out checklistsPrepare standard project status reports for project delivery team or work group, client, and management. Reports typically include status updates, budget, schedule, and riskSupports Project Manager in maintaining project metrics for SLA and Key Performance IndicatorsCoordinates with project administration functions (i.e., meeting minutes; budget tracking; schedule updates; move management; closeout)

Qualifications

Associate Degree (A.A.) or equivalent combination of education and experienceMinimum of 3 years of related experience and/or trainingDemonstrated organizational skills and problem‐solving abilityRespect for details and the ability to execute at a high level with significant independenceAbility to prioritize and execute tasks to achieve both corporate and project goalsArticulate communication skills – verbal, numerical, and writtenProblem solving expertise, demonstrated by identifying and resolving problems in a timely manner; working with others to solve complex issuesInterpersonal skills, demonstrated by considering and responding appropriately to the needs and capabilities of different people in different situations; tactfulness; treating others with respect; and relating effectively to others when encountering difficult situationsExperience with SmartSheet, SharePoint, Microsoft Outlook, Word, Excel, and PowerPoint

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We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled