Executive and Personal Assistant to the CEO

EverydaySpy is a company on a mission to change the world one life at a time.

We deliver life-changing skills and training to thousands of customers a month and pride ourselves on building an elite team of selfless heroes.

If you take great personal pride in helping others; if you are energized by supporting success from behind-the-scenes…

If you ‘live to work’ instead of ‘work to live’; if you have been looking for a challenging role that will take you all over the world in support of a meaningful mission, then you are exactly the kind of person EverydaySpy has been looking for.

EverydaySpy is a rapidly growing company led by a fast-paced, passionate CEO looking for an outstanding and highly committed executive & personal assistant. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, energetic, detail-oriented, flexible and enjoy the administrative challenges of supporting a high-energy CEO.

For this role, you must live in or near Colorado Springs, CO or be willing to relocate.

This is a full-time role reporting directly to the CEO. You must be willing to work from the CEO’s home office or local co-work space 2-3 days per week and be on-call 7-days a week, including holidays. You must be willing to travel on short-notice throughout the United States and have a valid passport to travel abroad. To maximize your work-life balance and ensure you are fully supported physically and emotionally in this challenging role, you will have full flexibility of your work hours (outside of priority needs from the CEO), you will be assigned a premium benefits and salary package, and you will be provided continuous personal and professional development training.

You must possess the ability to interact with staff (at all levels) in a fast paced environment, often under pressure, while remaining positive, flexible, proactive and efficient with a high level of professionalism and confidentiality. Fluent written and verbal communication skills (English language), strong decision-making ability, attention to detail, personal resilience and tenacity are critical for this role.

You will be expected to demonstrate EverydaySpy core values and culture at all times, as a representative of the CEO as well as an individual team member.

Primary Responsibilities: Responsible for fast-paced and complex calendar management (personally and professionally), requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings;Confidential support to the CEO for medical, family, and other sensitive private appointments, correspondence, and research needs.Communicate and handle incoming and outgoing email communications on behalf of the CEO;Assist CEO with coordination, completion and delivery of business critical materials;Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary;Assist in financial reports preparation and management;Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner;Varying personal and professional administrative tasks including, but not limited to, running errands, booking appointments, research projects, coordinating travel, and ordering gifts/flowers, etc.;Communicate via phone and mobile collaboration tools (ex: Slack app, Google workspace, etc.) and direct all correspondence to appropriate parties promptly and efficiently;

Qualifications/Experience2+ years experience supporting at the executive level;Excellent Google calendar organizational skills, including meeting planning in multiple time zones, customizing reminders, and coordinating with multiple stakeholders; Strong knowledge of Google collaboration suite, including docs, sheets, slides, gmail, meet, and workspace;Excellent English written and verbal communication skillsBachelor's degree is preferred; equivalent work experience without a formal degree will be consideredStrongly Prefer:Experience in entrepreneurial environmentSupport experience in customer service, sales or marketing environmentsExperience with data-driven process improvement, process development, and process implementation

Candidate Assets that will make him / her SuccessfulOrganized and efficientCaring and loyalPride in providing excellent serviceSelf-motivatedQuick learner and studiousCreative and enthusiasticAbility to handle multiple complex tasks at one timeUnderstanding discretion and confidentialityStrong sense of teamwork