FRIB Deputy Export Control & Immigration Compliance Manager

PurposeThe FRIB Deputy Export Control and Immigration Compliance Manager is responsible for ensuring the effectiveness of the Laboratory’s export control and immigration program by maintaining compliance with the University’s Export Compliance Program and Visa/Permanent Residency policies and conforming to federal regulations associated with each program.

Major Duties/ResponsibilitiesFRIB Export Control Compliance Program:Assist in the development and implementation of the FRIB Export Control Compliance Program in coordination with the MSU Export Control and Trade Sanctions Compliance (ECTS) office. Specifically: Serve as subject matter expert and point of contact for FRIB Export Control compliance; Assist in maintaining ITAR/EAR List of Controlled Items at FRIB; Perform and evaluate Restricted Party Screening (RPS) and validate results obtained by other users working under delegated authority; Prepare forms and supporting documents for MSU ECTS approval this includes evaluating the applicability of U.S. export controls to underlying activities and items; Review, approve, and ensure export compliance of building access and computer account extension requests; Facilitate analyses for items and technology in the laboratory and prepare draft for technical subject matter expert review; Facilitate the development, maintenance, and auditing of Access Control Plans (ACPs) related to equipment and technical data; Conduct export control reviews and prepare shipping proposals for outgoing international shipments for MSU ECTS approval; Assist with the development and implementation of export control training and other compliance initiatives; Recommend processes that maintain records to support external audits of the export control program

Immigration Compliance Program:Assist in the development and implementation of the Immigration Compliance Program with outside counsel to support the FRIB workforce. Specifically: Serve as subject matter expert and point of contact for advice, resources, and coordination of the immigration process; Assure compliant preparation of departmental compliance documents for non-immigrant employees (e.g., H-1, TN, O-1, E’s); Initiate and prepare permanent residency documents working with an attorney and OISS to see the case through completion including the labor certification recruitment process; Serve as the Account Manager over the visa/permanent residency account; Review and approve disbursement vouchers and purchase requisitions for non-immigrant and immigrant filing fees, reimbursements, labor certification advertising, and immigration attorney fees

Program Administration:Assist in the development, documentation, and implementation of programs optimized to comply with regulatory requirements to meet FRIB programmatic needs for export control and immigration compliance. Specifically: Maintain current subject matter expertise on export control and immigration regulations; Represent FRIB Laboratory on matters of export control and immigration compliance and work collaboratively with the MSU Export Control and Trade Sanctions Office, MSU Office of General Counsel, MSU Office of International Students and Scholars, and outside immigration attorneys; Consistently ensure customer service by providing timely and quality answers to inquiries from internal and external customers; Use metrics to assess the efficacy and efficiency of FRIB export control and immigration compliance processes

Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification.

Knowledge, Skills, and AbilitiesKnowledge and understanding of the regulatory and legal framework (including but not limited to federal, state, local, and MSU policies, processes, and regulations). Specialized knowledge regarding: U.S. Citizenship and Immigration Services (USCIS) regulations and U.S. Department of Labor labor certification regulations.; Federal Export Control Regulations: U.S. State Department, Directorate of Defense Trade Controls, International Traffic in Arms Regulations (ITAR), U.S. Commerce Department, Bureau of Industry and Security, Export Administration Regulations (EAR), U.S. Department of Treasury, Office of Foreign Assets Control (OFAC), Nuclear Regulatory Commission, and Department of Energy.General knowledge of Non-Immigrant Visa types and the process and procedures for obtaining Visa status.Ability to research, create, develop, analyze, summarize, and present information to make business decisions, establish performance metrics to assess efficacy and efficiency, and make recommendations at a high level of quality and implementation.Ability to effectively articulate and exchange information with stakeholders at all levels—internal and external. Skilled at providing guidance and direction in layman's terms.Ability to identify and meet appropriate client expectations by offering high-quality services and solutions tailored to diverse client and stakeholder needs and expectations, and to seek continuous feedback from client and stakeholder groups.Ability to learn on the job and to maintain continuous improvement.Ability to support and uphold the values of the organization while balancing and mitigating risk.Ability to demonstrate sound judgments and critical thinking skills.Skilled at prioritizing and tracking administrative processes to ensure timely completion according to deadlines.Excellent communication skills to communicate effectively and credibly, both verbally and in writing with all audiences.Proficiency with Microsoft Office.

Qualifications – RequiredKnowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business Administration, Accounting, Management or field related to employing unit; Three or more years of related and progressively more responsible or expansive work experience in financial or accounting practices, developing research projects, funding and grant practices and/or experience in a field related to the area of employment; or an equivalent combination of education and experience.

Qualifications – DesiredExperience working in higher education.Work Direction and InterfacesReports to the FRIB Export Control Compliance Manager.Interface with team members, project leaders, subject matter experts and suppliers.Liaise with Technical Subject Matter Experts (SME), ACP Responsible Persons, FRIB HR, Travel, Procurement, Materials and Logistics, and Administrative staff to ensure processes support Export Compliance and key/access card programs.Liaise with FRIB HR to coordinate export control screening and Visa/Permanent Residency processing.Liaise with MSU Export Control and Trade Sanctions Office on topics relating to the FRIB Export Compliance Program.

MSU Careers Posting #941660