Accounting Specialist

POSITION SUMMARY: The Accounting Specialist is responsible for maintaining Accounts Receivable, Accounts Payable, and all duties & controls associated with those processes. Maintains purchase orders, administers budget processess, and administers corporate credit card program.

ESSENTIAL FUNCTIONS

Account Receivable – generate monthly invoices/statements and posting; responsible to communicate with customers, internal departments, and others regarding account status and contracted escalations; Reconciles AR to the general ledger; reviews/researches anomolies, presents EOM reports that balance; responsible for all controls related to the AR function.

Daily Cash posting and balancing in the Accounting System, to include, reconciliation to Daily Cash Report at end of month. Entry reconciliation and research to match Salesforce and Daily Cash Reports.

Maintains monthly AZ Use Tax reporting functions.

Administers the corporate credit card program and credit card expense management; responsible for setting up new cards, train and assist staff in use of expense management program.

Accounts Payable – shared responsibility to process invoices, purchase orders, corporate purchase cards, and all reimbursement requests in a timely and accurate manner; provide resolution of invoice and expense report discrepencies; shared responsibility for all controls related to the AP function.

Shared responsible as assigned for budget input, tracking, and related reports, using budgeting software program.

Works closely with Accountant 1 & Accounting Manager in daily accounting operations.

Weekly reporting and updating of fixed assets.

1099 reporting year end processing

Assists with internal and external audit processes.

Assists with annual Personal Property Reporting and period closing activities, as needed.

Performs other duties as assigned