Department Specialist

Summary

This position will be responsible for offering Procurement, Logistics, and administrative support of an R&D facility involving chemistry, biosafety and electromechanical system labs for medical devices and drug products.

Essential Duties And Responsibilities

Greet and welcome guests.Answer, screen, and forward incoming phone calls.Ensure reception area is tidy and presentable.Order front office supplies and keep inventory of stock.Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).Update calendars and schedule meetings.Track and report costs to upper management.Keep updated records of office expenses and costs.Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.Coordinate with departmental staff to coordinate activities.Coordinate with outside vendors.Act as liaison between customers and various departments.Maintain customer and vendor relations.Receive, sort, and distribute daily mail/deliveries.Provide national and international shipping support.Lead direct and indirect procurement efforts for the site.Ensure that accounts are paid in full, and notify the clients or supervisors when accounts are past due.Create and manage invoices and credit memos.Oversee accounting functions, including sales, general accounting, accounts payable, and accounts receivable.Review financial records for accuracy and review billing invoices, purchase orders, and inventory reports, and monitor the accounts payable and accounts receivable functions.Other duties as assigned.

Qualifications

4+ years experience in operations of a large-scale (100+) volume R&D/Manufacturing environment, including customer service, receiving, inventory, stocking, purchasing, logistics.Proficiency in Microsoft Office Suite.Hands-on experience with office equipment.Professional attitude and appearance.Solid written and verbal communication skills.Ability to be resourceful and proactive when issues arise.Excellent organizational skills.Multitasking and time-management skills, with the ability to prioritize tasks.Customer service attitude.

Education And/or Experience

Associate degree in related field with 4+ years’ experience.High School Diploma with 6+ years experience.

Physical Requirements

This position may involve exposure to biohazards, and hazardous chemicals.Ability to lift/carry 25 lbs.Bend, stoop, sit, kneel and/or stand for extended periods of time.

Additional Info

At FastTek Global, Our Purpose is Our People and Our Planet . We come to work each day and are reminded we are helping people find their success stories . Also, Doing the right thing is our mantra. We act responsibly, give back to the communities we serve and have a little fun along the way.

We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years !

FastTek Global is a financially strong, privately held company that is 100% consultant and client focused , operating in nearly half of the states in the U.S., Europe and India.

We've differentiated ourselves by being fast, flexible, creative and honest . Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.

Benefits

Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include:

Medical and Dental (FastTek pays majority of the medical program)VisionPersonal Time Off (PTO) ProgramLong Term Disability (100% paid)Life Insurance (100% paid)401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match

Plus, we have a lucrative employee referral program and an employee recognition culture.

FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019 , 2020, 2021, 2022, and 2023!

To view all of our open positions go to: https://www.fasttek.com/fastswitch/findwork

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