Billing Associate

FGS Global, a leading strategic communications and government affairs consulting firm, is seeking a motivated and detail-focused Billing Associate to join the firm’s North America Finance team. This role will be based in our Washington, DC office and follows a hybrid working schedule (3 days expected in-person).

Job Overview

As a Billing Associate, this position will primarily focus on billing along with collections. This person will be responsible for ensuring accurate and timely billing utilizing the firms accounting platform, NetSuite. In this role, collaboration with project teams, clients, and finance departments will be expected to streamline billing procedures and to maintain compliance with project contracts.

Key Responsibilities:Billing Process Management:Oversee the end-to-end billing process for NetSuite projects, ensuring accuracy and adherence to project timelines. Generate and review invoices, ensuring completeness and compliance with project contracts.

Collaboration with Project Teams:Work closely with project managers and teams to understand project scope, milestones, and deliverables. Align billing activities with project progress and milestones to facilitate accurate invoicing.Building strong relationships to perform timely updates and obtain partners approvals. Client Communication:Interact with clients to address billing inquiries, provide billing information, and ensure client satisfaction with the billing process.Follow up on overdue bills if necessary.

Contract Compliance:Ensure that billing activities align with contractual agreements and terms for NetSuite projects. Collaborate with legal and project teams to resolve any discrepancies in billing terms.

Documentation and Reporting:Maintain accurate documentation of billing activities and client interactions.Generate regular reports on billing status, outstanding invoices, and other relevant metrics.

NetSuite System Utilization:Utilize NetSuite software to manage billing processes efficiently.Stay updated on NetSuite features and updates that may impact billing procedures.

Qualifications:Bachelor’s degree in Accounting, Finance, or related field preferred. 1-2 years of relevant billing experience. Proven experience in billing coordination, preferably in the context of NetSuite projects. Prior experience in billing, invoicing, and/or accounts receivable management is preferred. Strong understanding of project contracts and billing terms. Proficient in all Microsoft Office Suite (Excel, Word, Outlook). Attention to detail and ability to manage multiple tasks simultaneously.Excellent communication skills and follow through in project completion. Ability to work independently and as part of a team. Ability to prioritize tasks and meet deadlines in a fast-paced environment is a must.