Government Affairs & Policy Administrator

The Government Affairs & Policy (GAP) Administrator works closely with the First 5 Alameda County (Agency) leadership, and the Government Affairs & Policy team. The GAP Administrator performs complex and time-sensitive assignments, and administrative duties to support governance and advisory bodies, external meetings and events, and special projects as assigned. Support Agency leadership and GAP team’s participation in public, governance, advisory, and policy bodies and tables.Conduct research and analysis on relevant issues to support the work of public, governance, advisory, and policy bodies and inform decision-making.Develop written materials, presentations, outlines, timelines, tools, dashboards, and templates in service to the agency’s strategic plan goals and initiatives.Prepare reports, memos, and other documentation summarizing the activities and findings of public, advisory, and policy bodies and tables for documentation purposes and submission to Agency leadership.Project manage assignments and projects in collaboration with the GAP team and routinely document decisions and coordinate timelines and deliverables for GAP projects across divisions and teams.Coordinate meeting logistics with internal and external teams, including the Alameda County Clerk of the Board of Supervisors.Record data and ensure that documents are stored, filed, and maintained correctly.Distribute public correspondence and ensure that agency records are accessible to the public in compliance with all federal, state, and local laws and regulations.Support monitoring compliance with legal and regulatory requirements, including Ralph M. Brown Act public meeting requirements; identifying, elevating, and addressing any areas of concern.Prepare and maintain official reports, legal documents, financial records, and reference material.Maintain effective communication with agency leadership, divisions, and teams to promote collaboration relating to GAP Advocacy efforts.Maintain positive working relationships with colleagues, partners, and community members.Exercise initiative, discretion, and good judgment in the analysis and resolution of issues that require technical or specialized knowledge of Agency organization, policy, and procedures.Implement Agency GAP strategies across departments and divisions to achieve organization objectives and develop relationships with stakeholders. Minimum QualificationsMinimum nine years of full-time progressively responsible related experience in a public or private organizationBachelor’s Degree from an accredited four-year college or university with major coursework in Public Policy, Public Administration, Political Science, Law, Planning, Organizational Development, Business, or a related field may be substituted for 4 years of experience. A Master’s degree may be substituted for an additional year of experience.

Knowledge of:Principles and practices of public administration and public relations, particularly in roles related to governance, oversight, regulatory compliance, and/or public policyPrinciples and practices for the development of effective written materials (briefs, reports, presentations, etc.)Principles and practices of effective, clear, and accessible presentation of complex information to broad audiences, internal and externalPrinciples, practices, and tools of project management, time management, organization, and consulting skillsPrinciples, practices, and tools of meeting and event planning, particularly in roles related to public, governance, advisory, and policy bodiesPrinciples and practices of training and team leadership and collaborationGovernmental processes, regulations, and legal frameworksCross-cultural sensitivityPublic policies and programs related to early childhood and maternal and child health, education, public health, community development, social services, or related field preferredProficiency in Microsoft Office Suite, Office 365 preferredReporting and project management platforms (e.g., Salesforce, Smart Sheets, Asana)

Ability to:Work with Division Leadership to develop a wide variety of short- and long-range work and project plansBe meticulous and pay close attention to detailsEffectively organize, coordinate, and manage projects to meet critical deadlines, with the ability to manage multiple priorities and deadlinesPrepare and present clear, concise, and compelling oral and written communicationsTranscribe, type and proofread documentsExceptionally write a variety of narrative documents, including reports, memos, etc.Read, analyze, and interpret common professional publications, related agency documents, regulations, policies, and informationDefine and creatively address problems requiring analysis of multiple variables or situations, collect and analyze information, consider alternatives, and draw valid conclusionsWork independently and as part of a team, with a proactive and collaborative approachPromote teamwork, collaboration, and integration within and across the agencyDemonstrate cultural awareness and sensitivity in a variety of contextsEffectively interact with diverse stakeholdersSpeak effectively before small and large groupsFacilitate groups and manage meetings effectivelyExercise discretion and sound independent judgment within established policies and guidelinesMaintain confidentiality and handle sensitive information with discretionEstablish and maintain effective working relationships with staff throughout the AgencyDemonstrate ownership of project timelines, analysis, and all work projectsAdapt, with minimal or no advance notice, to changes in agency operations and work assignments or procedures Please note:We are working a hybrid in-office schedule and may return full-time at an undetermined date.All First 5 employees must live and work in California.The salary range for this position is $100,000 to $139,000 and as an independent government agency, the posted salary is the set salary range for this position. We cannot offer salaries above this posted range. About First 5 Alameda CountyFirst 5 Alameda County believes every child in Alameda County should have optimal health, development, and well-being to reach their greatest potential. Through innovative programs and policy advocacy, we help provide children and their families access to resources that support their first five years of development.Join our mission-driven team that in partnership with the community, supports a county-wide continuous prevention and early intervention system that promotes optimal health and development, narrows disparities, and improves peak years of child development. First 5 Alameda County BenefitsWe offer a comprehensive benefits package with health care options to meet the diverse needs of our employees and their families. These benefits include but are not limited to Medical, Dental, & Vision Coverage, $1,500 credit per year to spend on benefits, Health and Dependent Care Flexible Spending Accounts (FSAs), employer-paid & Voluntary Life & AD&D Insurance, Long-Term Disability Insurance, Retirement Plans including the ACERA Pension Plan, Commuter Benefits, Employee Assistance Plan and more.We also offer paid vacation, paid time off and sick time. We have 17 paid holidays including the week between Christmas Day and New Year's Day as paid time off.