Senior Executive Assistant

Diversity Statement

At Fluor, we are proud to design and build projects and careers. This requires teams that are as unique as the projects we execute. We are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so our employees and stakeholders benefit from the creative solutions derived as a result of embracing differences.

Job Description

At Fluor, a Fortune 500 company, we design and build the world's toughest projects. We provide professional and technical solutions to deliver safe, well-executed, capital-efficient engineering, procurement, and construction projects to clients globally. Fluor’s HR department is seeking a Senior Executive Assistant at the company’s headquarters office located in Irving, TX in a hybrid role.

As Senior Executive Assistant To Compensation, Benefits And HR Systems Teams, This Position Will Work Closely With Executives, Directors, And Other Team Members, With Minimum Supervision. This Role Will:

Perform a broad range of very sensitive, confidential, and proprietary administrative functions Manage administrative, reporting, and coordination of items supporting executive compensation, global compensation, HR information systems, and HR shared services. Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations Perform administrative duties to include calendar management, phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc. Coordinate domestic and global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories Schedule appointments, manage multiple calendars, and coordinate executives’ interface with other company organizations, clients, and external groups Manage time and attendance, expense reports, invoices and ordering of supplies Administrative on-boarding of new employees on the team General office duties including email, mail distribution, creating and maintaining department files. Other duties as assigned

Notice To Candidates

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To Be Considered Candidates

Must be authorized to work in the country where the position is located.

Basic Job Requirements

A combination of education and directly related experience equal to seven (7) years; with 5+ years of experience in administrative support in a corporate environment Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors Job related technical knowledge necessary to complete the job Ability to attend to detail and work in a time-conscious and time-effective manner Knowledge of Microsoft to include Word, Excel, PowerPoint, and Outlook

Other Job Requirements

Mentor and train subordinates assigned to designated area Participate in department meetings, training, and functions Serve as a Company representative to external clients Participate in Fluor University® for training and career development Contribute to and promote the use of Fluor’s knowledge management portals and communities

Preferred Qualifications

High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations Strong interpersonal and communication skills, both oral and written Strong organizational skills Strong leadership and decision-making skills

Benefits

Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, and training and development courses.

Requisition Number

144761BR

Diverse Workforce

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.