Legal Executive Assistant

Company Description

At Marketplace, our mission is to help readers turn their aspirations into reality. We arm people with trusted advice and guidance, so they can make informed decisions they feel confident in and get back to doing the things they care about most.

We are an experienced team of industry experts dedicated to helping readers make smart decisions and choose the right products with ease. Marketplace boasts decades of experience across dozens of geographies and teams, including Content, SEO, Business Intelligence, Finance, HR, Marketing, Production, Technology and Sales. The team brings rich industry knowledge to Marketplace’s global coverage of consumer credit, debt, health, home improvement, banking, investing, credit cards, small business, education, insurance, loans, real estate and travel.

Job Description

Marketplace is hiring! We’re looking for a seasoned Executive Assistant that can support our leaders across Legal, Finance and Human Resources. This person will need to be a certified notary public. You will play a vital role ensuring compliance across our business.

Legal Responsibilities

Conduct legal research and gather relevant information to support counselAssist with contracts management Liaise with external counsel on corporate governance documents and filings Maintain and organize state regulatory filings and governance items, ensuring all documents are up to date and easily accessibleUpdate and maintain company legal/compliance policies and procedures

Finance Responsibilities

Ensure timely filing of business registrations Ensure timely filing of VAT, sales, use and income tax filings with 3rd party providersAssist with obtaining and distributing Certificates of Insurance from brokers to end users Prepare and file governmental filings (ie. Federal forms about software acquired or fixed assets)

HR Responsibilities

Partner with the HR team to ensure legal compliance across all employment-related documentsPerforms Human Resources Related duties at the administrative level and may carry out responsibilities in some or all of the following functional areas: payroll, benefits, employee relations, new hire orientation, employment, labor relations, workers compensation, unemployment, leave administrationPrepare verification of employment letters/formsReconcile data, including invoices from medical vendorsPerform other HR-related duties as assigned

Administrative

Maintain and coordinate multiple calendars and schedulesCoordinate meetings and travel arrangements for offsitesPrepare meeting materials, including agendas, reports, presentations, and detailed note-takingHandle confidential information with integrity, managing highly sensitive documents discreetly.

Qualifications

Minimum of 10 years of experience in executive support, with a preference for candidates who have provided support to multiple individuals and/or held roles involving frequent interaction with C-level executives. Proven interpersonal skills for effective communication across all organizational levelsDemonstrated proactive problem-solving and decision-making skills with a metrics-driven and analytical mindset. Exceptional organizational and time management skills, adept at handling multiple tasks with meticulous attention to detail and quality. Highly reliable and responsive with a strong follow-up mentality and ability to prioritize tasks with a sense of urgency. Adept at managing sensitive information including confidential and proprietary documents with excellent judgment and discretion. Proficient in GSuite (Docs, Sheets, Mail, Slides) and Slack, additional experience with NetSuite and Lexion is a plusThrives in fast-paced, hyper-growth environments, experienced in startups or high-growth tech industries, and skilled at handling multiple competing requests. Must have Certified Notary Public license

Additional Information

Forbes Marketplace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.