Office Operations Assistant

Gala

Gala is creating entertainment that empowers on the blockchain. Across our family of brands, including Games, Music, Film, and VOX, we're empowering creators and fans to build the future of entertainment.

Powered by talent from around the globe, we believe in making bold moves to create products that have never been seen in the marketplace. Gala was founded by Eric Schiermeyer (gaming legend and co-founder of Zynga) and Michael McCarthy (the Creative Director behind viral gaming hits such as Farmville 2). Since then, Gala has grown to be a leader in Web3 entertainment.

Under the Gala brand, we have a growing roster of reputable partners across Gaming and Entertainment, including DreamWorks, AMC, and NBCU. Plus, legendary game developers Peter Molyneux and Will Wright and music greats like Snoop Dogg, Ice Cube, Kings of Leon, and BT.

Our values are based on openness and ownership and the ability to deliver games, experiences, and opportunities to people worldwide. We are breaking down barriers to bring our communities joy, entertainment, and real-world value.

At Gala, we work with flexibility; we have a great time with our colleagues and love getting things done. While working here, you'll imagine and create new and exciting things for the world to enjoy. Your talents and efforts will improve our audiences' lives in the real world.

And this is just the beginning…

The Role

We're always looking for people who are ready to roll up their sleeves and help us build on our incredible momentum, our diverse, engaged workforce, and our purpose of bringing Web3 to the masses. Are you a dynamic, customer service-focused individual who thinks outside the box and strives to create the best, well-kept environment possible to attract and retain the best talent?

Gala is seeking a full-time, energetic, self-motivated Office Operations Assistant to handle a variety of in-office tasks and to support our Real Estate division. A successful candidate will be proactive, possess sound judgment, be impeccably reliable, be well organized, be able to juggle multiple tasks simultaneously and have a strong work ethic and administrative or project-based background.

This position will cover a wide range of responsibilities to ensure the day-to-day smooth running of our office. Flexibility, accountability, excellent interpersonal skills, high collaboration, and the ability to work well with all internal management and vendor levels are required. You must prioritize and communicate effectively with great attention to detail and maintain a professional demeanor. The ideal person's mantra is for proactive customer service, demonstrated in their ability to anticipate and meet the organization's needs.

We are looking for a person who is sensitive to others' needs and willing to go the extra mile when needed. This person must have a "no job is too big or too small" attitude and truly understand that the Office Operations Team is the glue that holds everything together and is critical to a successful company.

Standard Hours: Fulltime Mon-Fri from 8 am-5 pm (some flexibility is appreciated)

Responsibilities

Assist with planning and implementation of company-related eventsCulture Champion and ensure we foster a great work environment with a high level of employee satisfactionAssist with office-related requests and inquiries, including lunch ordersEnsure our break rooms and conference room facilities are properly maintainedAssist with vendors and coordination of any building-related maintenance or repairsManage company travelOversee partner visitsConduct office-related errandsAssist with property check-ins Assist our real estate division with property check-ins, baseline property maintenance, property inspections, and management of monthly bills.Assist in other administrative and project-oriented tasks as assigned by your manager.

Essential Skills and Qualifications

5+ years of administrative and/or office coordination experienceMust have excellent communication, time management, and customer service skillsAbility to treat sensitive/confidential information with appropriate discretionAttention to detail, incredible follow-up, and organizational skillsHigh level of interpersonal skills with a 'can do' attitude and willingness to help othersMust be comfortable interacting with individuals of all professional levelsExperience booking executive and group travelAbility to assist with office moves and lift a minimum of 30lbsExperienced in a variety of software applications such as Microsoft Office Suite, G-suite (Google, Sheets, Docs, Slides, Forms, etc.) and GmailMust possess a valid driver's license, clean driving record, and own a vehicleExcellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.Demonstrated problem-solving skills and the ability to prioritize tasks in a fast-paced environment.Self-motivated, stellar work ethic, fun collaboratorExcited by problem-solvingFearless

Nice-to-Have Skills and Qualifications

Previous experience working in software development, games development, or other entertainment/creative industry-related roleExperience in hospitality or production-related fieldPassionate and driven to work in an innovative environment

Gala is an equal-opportunity employer and adopts a zero-tolerance approach to discrimination.

We are committed to providing equal opportunities to all current and prospective employees regardless of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse workforce because, in our view, diversity enables better business outcomes. We also believe that a more inclusive workplace, where people of different backgrounds work together, ensures better outcomes for all staff. From application to interview, we place inclusion at the heart of all we do.

Employee Benefits

Competitive SalaryFlexible Working HoursUnlimited PTOUS Based Employees 100% covered for employees (Medical, Dental, and Vision Insurance)Paid Parental LeaveEmployee Assistance Program and several more

NEXT STEPS

If you have the experience, passion, and drive to join our team, then please submit a resume by clicking the apply button below!

Gala does not accept unsolicited referrals or resumes from any source other than directly from candidates. We will not consider unsolicited referrals and/or resumes from vendors including, and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies. Gala will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.