Operations Coordinator

Are you an Operations professional who excels in creating streamlined financial processes and operational efficiencies within a dynamic setting?

Do you have the capability and drive to serve as a foundational pillar of our organization, ensuring meticulous management of billing systems and operational protocols, all while supporting our legal team's mission to provide exceptional service to our clients?

Can you navigate the complexities of financial operations and client billing with a keen eye for detail, ensuring accuracy, compliance, and strategic process improvements that align with our firm's goals and values?

Final question: When faced with a challenge, do you get excited or run away?

• * IMPORTANT: TO APPLY **If you have any questions, please email recruit@crisp.co only.Please do not reach out through our website's contact information (telephone, email, or web chat) or via direct messaging on any social media platform.To Apply: Submit your application by clicking the "Apply" button and applying on the Crisp Recruit page that opens.**RECRUITERS DO NOT CONTACT**

For over two decades, Genesis Legal Group has been more than just a legal practice; it's been a steadfast commitment to championing our clients' futures and tirelessly striving for brighter tomorrows. Our journey is deeply rooted in the concept of fresh beginnings and the limitless potential they represent, symbolized by "Genesis."

Genesis Legal Group is a leading law firm that specializes in Family Law, Criminal Defense, and Personal Injury. With offices located throughout Arizona, we are dedicated to providing top-tier legal guidance to our clients.

Genesis Legal Group seeks an experienced Operations Coordinator to manage and streamline our billing processes and operational tasks. This role is pivotal in ensuring the financial stability and operational efficiency of our firm. The ideal candidate will be detail-oriented, with a proven track record in managing billing cycles, processing payments, and developing operational procedures that enhance firm-wide efficiency.

As the operational heartbeat of our team, you will take the helm of crucial financial and administrative tasks that are vital to the prosperity of Genesis Law Group. Your responsibilities will extend across managing comprehensive billing cycles, streamlining operational processes, ensuring financial compliance, and developing procedures that enhance firm-wide productivity and client satisfaction. Your role demands a meticulous attention to detail and a steadfast commitment to precision and operational excellence.

The Operations Coordinator acts as the firm's financial steward, exemplifying our dedication to efficiency, reliability, and client-focused service. This position offers a remarkable opportunity for a specialist eager to drive positive change within a progressive and client-oriented legal environment, fostering opportunities for personal and professional growth.

What you'll do

Implement Process Improvements: Your expertise will drive the development and implementation of standard operating procedures tailored to our billing and operational needs. This covers the meticulous handling of checks, cash processes, and the secure tracking of financial transactions.Ensure Compliance and Accurate Reporting: You will take charge of maintaining compliance with state bar regulations, meticulously tracking checks, manual entries, and overseeing financial reporting to guarantee both accuracy and compliance.Support Clients and Team: In your role, you will address and resolve any billing inquiries from our clients promptly. Additionally, you will offer operational support to our team, enhancing communication and collaboration across departments.

Manage Billing Cycles: You will oversee our bi-monthly billing operations, ensuring each bill is reviewed, processed accurately, and that credit card transactions are handled with precision. Your role is crucial in linking our clients to their cases without any discrepancies.

Optimize Financial Operations: Collaborating with the bookkeeper and CFO, you will be instrumental in managing our firm's cash flow. This includes preparing financial reports that are both accurate and compliant with our financial policies and regulations.

What we’re looking for:

Experience and Education:You have a solid background in billing and/or operations, ideally within a legal or comparable professional environment. Your experience has equipped you with a deep understanding of the nuances and demands of financial management within such settings.Higher education or certifications are a plus.

Skills and Abilities:You are meticulous and organized, with an exceptional ability to manage time efficiently. Your detail-oriented approach ensures that every financial transaction and operational process is executed flawlessly.You demonstrate excellent organizational skills and an ability to multitask, with a meticulous attention to detail that supports the seamless functioning of all firm operations.You have advanced skills in utilizing financial software, CRMs, and Google Sheets, enabling you to streamline operations and enhance productivity effectively.You possess an understanding of financial processes, bookkeeping principles, and compliance regulations.You possess outstanding communication skills, complemented by a collaborative spirit. You thrive in team environments, working cohesively with colleagues to achieve common goals and deliver superior results.

Why you should work here

Integral Role in a Leading Firm: Your work as an Operations Coordinator will be crucial to the success of Genesis Legal Group, directly impacting our efficiency and growth.

Dynamic Work Environment and Growth Opportunities: We offer a supportive and innovative atmosphere, encouraging professional development and offering opportunities to advance your career in legal and financial operations.Competitive Compensation and Comprehensive Benefits: Enjoy a competitive salary, performance-based bonuses, 100% health insurance coverage, and a generous PTO policy.

Culture of Excellence: Be part of a culture that values excellence, innovation, and a client-centric approach, where your contributions make a meaningful difference.