Administrative Assistant - Human Resources

Job Details

Job Location

Irvine Headquarters - Irvine, CA

Remote Type

Hybrid

Position Type

Full Time

Education Level

High School/G.E.D

Travel Percentage

Rarely

Job Shift

1st

Job Category

Admin - Clerical

Description

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

Under general direction, the Administrative Assistant - Human Resources position will provide administrative support to the ER & OD and HR Leadership teams in a professional, efficient and confidential manner. They will independently answer phones, sort through and distribute mail, assist with presentations and the wellness program; coordinate office functions & conduct HR tasks as requested by members of the HR team.

Responsibilities

Primary Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations Schedule appointments and maintain and update appointment calendars Maintains reception area in neat and orderly condition Assists visitors and staff with questions and information Issue visitor(s) pass when required Type memos, correspondence, reports, and other documents Operate telephone console to receive incoming messages Collect and distribute mail and messages Perform variety of clerical duties and other duties pertinent to type of establishment Take inventory and manage office supply orders Process business card orders Assists with presentations Secondary Supports Organizational Development Coordination (Office lunches, company parties, employee morale events etc...) Initiates, coordinates, and/or participates in all efforts to publicize corporate events Arranges for food and beverage, samples food, and selects chefs or catering companies to prepare selected food for event Assists with set-up and breakdown of of employee luncheons and other events Tertiary HR Projects & various miscellaneous administrative activities such as promotional flyers for events and company-wide "Weekly Dose of Wellness" e-mails

Compensation Range

$48,000 - $52,000 per year(Subject to Compensation Study Upon Candidate Selection)

Benefits Of Working At Hyundai GLOVIS America Inc.

Medical Insurance Vision Insurance Dental Insurance Health Care & Dependent Care Flexible Spending Accounts (FSA) Basic Life and AD&D as well as Short-Term & Long-Term Disability Paid Vacation, Holidays, and Sick leave Pet Insurance Hospital and Critical Illness Insurance Wellness Program and Gym Reimbursement* 401(k) with Generous Matching Referral Bonuses* Auto Allowance* Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities* Discretionary Bonuses* Tuition Reimbursement* Benefits may vary by location. All benefits pursuant to Company policy

Qualifications

Skills & Qualifications

Excellent written and verbal communication skills required Proficient computer skills required Basic knowledge of Microsoft Suite (Excel, Word, PowerPoint, etc.) required Problem-solving and critical thinking required Multi-tasking ability required

Education & Experience

High School Diploma/G.E.D Required Associates Degree Preferred 0 - 1 Yearof Experience in a Related Field Required 1 Year of Direct Experience as an Administrative Assistant or in Human Resources Preferred Training in HR Departmental Discipline Training Preferred

Physical Requirements

Ability to sit in front of a desk and/or in front of the computer for long periods Repetitive use of hand/grasping product, writing, and typing Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Typical office environment with low-level noise exposure. Communication with employees and field partners will be primarily conducted via phone and email.

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.