Assistant Manager, MQ Freight Forwarding Administration

Job Details

Job Location

Freight Forwarding San Diego - San Diego, CA

Position Type

Full Time

Education Level

4 Year Degree

Travel Percentage

None

Job Shift

1st

Job Category

Freight Forwarding

Description

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Assistant Manager, Freight Forwarding Administration position is responsible for billing and planning support related invoices for carriers and customer. They will be in charge of solving all aspects of issues on billing sides (AP/AR) and maintaining upkeep of invoice and proof of delivery processes for outbound deliveries and inbound material shipments. This position will also be maintaining good relationships between the vendor(s), customers, and other repositioning customers.

Responsibilities

Primary Will be functioning as supporting role of HOT Supervising team members by mentoring, monitoring and training billing matter (AP) Most knowledgeable on all aspects of billing system (Glovis SAP, Zuum (inbound/ocean bill) and TMS (outbound)) Acting as key person in between HT team(sales & procurement) and MQ admin team and will be responsible for verifying correct rates and guide team for billing direction (admin and outbound team) Requires auditing large quantities of invoices (both in and outbound), updating carriers with aging reports for past due payments, and verifying rates Analyze and review for all dedicated vendor's rate Process and maintain data for all manual invoices for outbound Trouble shooting with IT related TMS system errors in invoice issue and request necessary modification Support to audit accounting book for vendors which served in dedicated movement program (MDD, Trinion and Bail) Analyze and review all AP accounts and reconciliation whenever there is payment issue Coordinate and assist for ocean export and repositioning movement (dedicated movement) Review and process ocean invoices and maintain the ocean invoice summary for AR Ensure the invoices are paid under the correct account and apply credit on SAP Review and approve the invoice inquiry by requesting rate verification on TMS Secondary Be involved with interfacing TMS (outbound) data to SAP and sending profit & loss report to ops to analyze the rate Support any special project for upper manager (HOD) Support HOT with the month-end process (accrual AP and AR amount for outbound) Tertiary Combine and send manual pass thru invoice (to costumer) with all supporting docs Order office stationary and kitchen supplies with HOT

Compensation Range

$85,000- $95,000 per year (Subject to Compensation Study Upon Candidate Selection)

Benefits Of Working At Hyundai GLOVIS America Inc.

Medical Insurance Vision Insurance Dental Insurance Health Care & Dependent Care Flexible Spending Accounts (FSA) Basic Life and AD&D as well as Short-Term & Long-Term Disability Paid Vacation, Holidays, and Sick leave Pet Insurance Hospital and Critical Illness Insurance Wellness Program and Gym Reimbursement* 401(k) with Generous Matching Referral Bonuses* Auto Allowance* Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities* Discretionary Bonuses* Tuition Reimbursement* Benefits may vary by location. All benefits pursuant to Company policy

Qualifications

Skills & Qualifications

Proficient PC skills - Excel, Word, PowerPoint, Outlook, database management systems Required Strong attention to detail Required Excellent written and verbal communication skills Required Strong teamwork, multitasking, and time management skills Required Organizational and time-management skills Required

Education & Experience

Bachelor's Degree Required 6- 9 Years of Experience in Billing (AP/AR), Logistics and Supply Chain Required 2 Years of Indirect Experience Required 4 - 7 Years of Supervisory Experience Required 7- 11 Years of Experience in Billing (AP/AR), Logistics and Supply Chain Preferred

Physical Requirements

Ability to sit in front of a desk and/or in front of the computer for long periods Repetitive use of hand/grasping product, writing, and typing Lift up to 20lbs Carry up to 20lbs Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Typical office environment with low-level noise exposure This position will be located in the San Diego, CA office Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.