Executive Assistant

Join a prestigious global investment firm in Manhattan as an Executive Assistant, where you'll play a pivotal role in supporting a dynamic team of 5-6 executives. This hybrid role offers the opportunity for onsite collaboration four days a week, providing essential administrative support while contributing to the firm's success.

Salary: $100-120k base + bonus

Key Responsibilities:Administrative Support: Provide comprehensive administrative assistance to the Investor Relations team, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling expense reports.Communication Management: Assist in drafting and proofreading investor communications, presentations, and reports, ensuring accuracy, clarity, and professionalism in all materials.Investor Correspondence: Serve as a point of contact for investor inquiries, responding promptly and courteously to requests for information, updates, and documentation.Meeting Coordination: Facilitate the planning and execution of investor meetings, conferences, and events, managing logistics, agendas, materials, and attendee communications.Database Management: Maintain investor databases and CRM systems, updating contact information, tracking interactions, and generating reports to support investor outreach and engagement efforts.Document Management: Organize and maintain confidential investor documents, agreements, contracts, and regulatory filings, ensuring compliance with internal policies and regulatory requirements.Relationship Building: Cultivate positive relationships with investors, partners, and stakeholders, demonstrating professionalism, responsiveness, and a commitment to exceptional service.Special Projects: Collaborate with the Investor Relations team on special projects and initiatives, leveraging your organizational skills and attention to detail to drive successful outcomes.

Qualifications:Bachelor's degree in Finance, Business Administration, or related field preferred.4-8 years of experience in administrative support roles, preferably within investor relations, asset management, or financial services.Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with CRM databases (e.g., Salesforce) is desirable.Strong organizational skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.Excellent written and verbal communication skills, with a keen eye for detail and accuracy in all communications.Discretion and professionalism in handling sensitive and confidential information.Proactive, self-motivated, and able to work independently with minimal supervision, while also thriving in a collaborative team environment.Commitment to delivering exceptional service and building positive relationships with internal and external stakeholders.