Proposal Manager

Proposal Manager Description/Job Summary

Are you currently a Proposal Coordinator looking to advance to the next level in your career? Are you an excellent writer with killer organizational skills? Do you have a degree in English, Marketing or Communications and experience with proposal coordination in the Architecture/Engineering/Construction Industry? Do you enjoy the thrill of winning? If the answer is yes, this is the position for you.

We are seeking an energetic, passionate Proposal Manager who will lead proposal and/or presentation production efforts in preparing high-quality submissions for our clients. This position will participate in proposal strategy in support of the firm’s goals and will work alongside technical writers and senior leaders to best present our company’s history and qualifications to win new work. This position will ensure total proposal compliance and will report directly to our Director of Proposals.

Responsibilities/Duties

Reviews RFP/RFQ/SSN/RFI documents so that client requirements are clearly understood. Prepares the responsibility and compliance matrix. Prepares for and leads proposal kick-off and review team meetings, with limited support. Leads the writing, editing and production of statements of qualifications, proposals and other marketing materials. Identifies and edits existing materials to effectively communicate the firm’s services, core capabilities and discriminators. Researches and gathers information to include corporate information, past experience examples, proposed project team resumes and other standard materials. Captures new narratives for addition to the marketing content database. Coordinates with senior leaders of the firm as well as members of the Operations, Estimating, Preconstruction, IT/BIM, Safety and Accounting departments for marketing/proposal content. Organizes written materials supplied by subject matter experts including organization of sections, tables, exhibits, and attachments. Develops the proposal ensuring accurate content, consistency and compliance. Attends pre-proposal meetings and site visits to become familiar with project scope and proposal requirements. Tracks and reports status of all proposal elements to Director of Proposal Management. Designs the cover, tabs and interior layout of proposals to best present the content in compliance with the RFP/RFQ. Prepares PowerPoint presentations, coordinates and leads team rehearsals and attends interviews to support the team. Updates firm-wide database with project and proposal information. Gathers, formats and maintains accurate, up-to-date firm marketing information including team resumes, project descriptions and statistics, and other information for marketing purposes. Supports special projects and completes other marketing responsibilities as needed including brochures, flyers, and marketing collateral and assists with event planning as needed.

Required Experience

A minimum of four (4) years of experience performing proposal coordination from RFP receipt, evaluation and kick-off through final compliance review, production and submission. Proficiency with Adobe and Microsoft Office products, particularly Adobe InDesign, Photoshop and Acrobat Pro and Microsoft Word, PowerPoint, and Excel is preferred, but will provide training for the right candidate.

Required Education

A bachelor's in English preferred. A bachelor’s degree in marketing, communications, business or a related field may be acceptable.

Details

Must be able to successfully obtain a security clearance.

A COVID-19 vaccination is preferred for the position. Grunley will provide reasonable accommodations for disability, pregnancy and religious-based objections in accordance with applicable law. Some projects may require attestation of COVID-19 vaccination status or regular Covid-19 testing.