Front of House Administrator

Job Description

Position Summary

Guggenheim Securities is seeking an exceptional individual to join its team. This person will join a highly energized team responsible for maintaining global operational standards with a professional demeanor. In addition to excellent communication skills, the ideal candidate will demonstrate an ability to roll up their sleeves and perform any and all responsibilities needed to ensure success. The successful candidate will be comfortable interacting with all levels of employees throughout the organization in a fast-paced environment. The position is in the London office.

Essential Job Functions

Manage conference room calendars and guest space assignments via internal scheduling system and register guests with building reception.Hospitably greet guests by offering refreshments, hanging up jackets or storing items and escorting them to their assigned meeting locations.Maintain the appearance of common areas such as reception, conference rooms, tea points and copy rooms.Order, prepare, and clean up beverage set ups and catering for client and weekly staff meetings.Order and stock multiple tea-points and copy rooms with food, beverage, and supplies respectively.Work in coordination with U.S based Office Services team to maintain corporate standards for ordering catering, food, beverage, and supplies. Inspect & verify appliances, furniture, lighting etc. weekly and coordinate with U.S based Premises team to schedule and perform necessary troubleshooting or repairs.Act as local point of contact in coordination with the U.S. Premises team for technicians as dispatched for all repairs– specifically HVAC controls, Life Safety and Emergency repairsVerify monthly seating plans with U.S. Premises to confirm validity.Undergo annual ERT training via U.S Premises and maintain evacuation procedures for London office.Monitor and record vendor visits, specifically cleaning and confirming applicable services are being performed.

Preferred Qualifications

Strong customer service skills a mustStrong knowledge of MS Office, including Outlook, Word, Excel, and Power Point.Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients.Good interpersonal, organizational, communication and problem-solving skills are requiredMust be hands-on and be willing to roll up their sleeves to perform any and all responsibilities needed to ensure success

Basic Qualifications

Requires a minimum of a Bachelor's degreeMust successfully pass a background and credit check

Work Location

Currently, this role is expected to be in the London office at least 4 days per week.

About Us

Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston.

Guggenheim is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at GSLateralRecruiting@guggenheimpartners.com or 212.518.9200.