Program Coordinator, Office of Undergraduate Research and Fellowships (less than half-time)

The Office of Undergraduate Research and Fellowships (URAF) facilitates access to research and fellowships opportunities for Harvard College students, regardless of background. Through interacting with the office, students deepen their intellectual engagement, build skills transferable across future endeavors, and expand their personal horizons.

Reporting to the URAF Assistant Director, the Program Coordinator will be responsible for administrative support for the office and provide critical support in ensuring timely and accurate flow of communication among staff, students, and visitors.

The Program Coordinator working in tandem with the administrative coordinator:Process applications for research and fellowships opportunities, especially during peak deadline periods.Collect and track pre-departure requirements, Institutional Review Board approval documents, midyear and final reports for opportunity awardees where applicable.Draft requirement reporting documents and communicate with relevant program lead about awardeecompliance.Compile information about applications and recipients for research and fellowship awards, contributing to internal and external-facing outcome reporting.Assist with event planning and logistics (catering, space reservations, media set-up, Zoom meeting management and creation etc.) of information sessions, open houses, and large-scale events.Download, minimally edit, and post Zoom information sessions and instructional videos.Upload and enter funding decisions into CARAT database.Other duties as assigned.

Basic QualificationsHigh school diploma or GED required3 years of administrative experience required; education beyond high school may count towards experienceHands-on experience using Microsoft Office (Excel, Outlook, PowerPoint, and Word), Adobe Acrobat, and ZoomStrong verbal and written communication skillsSuperb attention to detailManage confidential information with utmost discretion.

Additional Qualifications and SkillsBachelor’s degree preferredDemonstrated ability to think quickly, manage multiple priorities, and generate solutions when unexpected problems ariseFlexible team player with a positive attitude and excellent problem-solving skillsExtensive training and support will be provided by the URAF and University administrative teams. The ideal candidate will be a highly motivated, solution driven individual who takes initiative and works well both independently and in a team approach.

Additional InformationThis position will be based on our campus in Cambridge, MA. The role requires 14 hours of week per week at $30/hr. Hybrid arrangements may be possible with specific days and schedule determined between the employee and the manager following the orientation period.

To be considered for this position, a cover letter and resume must be submitted. Please send all application materials to Elizabeth Perten (eperten@fas.harvard.edu). As part of the interview process, candidates may be asked to complete a technical skills assessment thatinvolves tasks related to the role utilizing the Microsoft Office suite.

We are unable to provide visa sponsorship for this position. Please note that LHT positions are not benefits eligible and cannot be combined with any other position at Harvard.

Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusiveexcellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO StatementWe are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.