Term- Company Manager (65634BR)

Job Summary

Under the leadership of Artistic Director Diane Paulus, the A.R.T. seeks to expand the boundaries of theatre by producing events that immerse audiences in transformative theatrical experiences that expand the boundaries of theatre.

Reporting to the General Manager and working closely with the Company Manager and Line Producer, the Term Company Manager is a key member of the Artistic team responsible for overseeing the onboarding of and hospitality for all visiting artists. The Term Company Manager serves as the central connection point from artists to staff at the theatre, as well as to individuals in the Harvard and Cambridge communities. The Term Company Manager and larger artistic team are responsible for a high standard of care that allows visiting artists to create the best possible work for A.R.T.’s audiences. COVID safety and protocol compliance have also become a central responsibility of this position.

Additionally, the Term Company Manager supports the General Manager with the contracting and payment of artists for all productions and presentations, designated events, and affiliated projects both in Cambridge and abroad.

Position Description

Company Management

Oversee onboarding and support for visiting artists from signed contract through rehearsal, tech, and performances; ensuring a welcoming, safe and comfortable working environment for all artists with the A.R.T. Responsible for securing travel and accommodation for visiting artists to theatre; working with Assistant Producer and artists, agents, and designees to secure travel and housing in line with contractual requirements and budgetary goals. Manages the local transportation for all artists alongside the Company Manager. Prepare all union contracts (AEA, SDC, etc.) for signature and tracking and filing of all Artistic contracts and paperwork Establish and manage relationships with various vendors both internal and external to the University, including but not limited to doctors, hotels, caterers, transport services, and peer organizations; securing favorable rates and services, processing payments, maintaining continued good standing, etc. Be “on-call” for visiting artist to assist with emergencies, including but not limited to medical, travel, and housing emergencies. Coordinate Artistic Office coverage for tech/previews and half hour calls, participating in both in rotation with Company Manager and Artistic staff. Liaise with Production Office and Production Stage Manager to ensure a safe and comfortable working environment for visiting artists. Connect artists seeking treatment for both professional and personal medical needs with service providers, supervising the accident report and workers’ compensation process for visiting artists when appropriate Work closely with Facilities Manager to maintain all artist housing and track maintenance requests for visiting artists. Serve as liaison and provide support to external producers and management staff, represent the A.R.T in communication with partners. Serve as direct supervisor for all independently contracted Equity artists Serve as direct supervisor for all artistic interns, working with the artistic office to manage weekly schedule and workload Ensure compliance with all COVID safety protocols put forth by the university, state and local government, and numerous unions representing all artists.

Financial Administration

Direct and sole management of the travel and accommodation budgets for all productions and presentations, designated events, and affiliated projects (approximately $1 million annually); tracking costs and providing reports to organization, ensuring the department is on budget Co-manage the cross seasonal budget for the artistic department with the Artistic Producer (approximately $1.5 million annually) Manage and process artist payroll and reporting Manage and process all payments to artists for all productions and presentations, designated events, and affiliated projects Assist the Assistant Producers on securing insurance for instruments and other valuables not covered under production

As a representative of the Artistic Office

Represent the A.R.T. at various events and industry convenings, including but not limited to fundraising and community engagement events; as well as national conferences and symposiums if requested Convene and preside over travel and housing committee Attend weekly meetings, including but not limited to the Production Staff, Production Budget, Artistic and Production, and Artistic Programming meetings Serve as liaison and provide support to external producers and management staff, represent the A.R.T in communication with partners when required Substitutes for the Special Assistant to Artistic and Executive Directors when required Other duties as assigned by the Artistic Producer

Basic Qualifications

B.A. required. At least three years professional theatre experience in company and/or general management. Ability to lift at least fifty pounds.

Additional Qualifications And Skills

Driver’s License and clean driving record required

Ability to work nights and weekends required

Excellent communication skills required, must be able to communicate mission with artists and audiences. Must have exceptional people skills, ability to create an excellent working environment for a diverse range of artists, creative types, novices, and beyond. Extreme attention to details and accuracy as well as problem solving skills.

Ability to maintain confidentiality and handle sensitive information with care. Ability to multi-task in a fast-paced environment. Team player with a sense of humor. Ability to work evenings and weekends required. Basic familiarity with theatrical union agreements, including but not limited to LORT agreements with AEA, USA, and SDC. Candidates should be fluent in Microsoft Office Suite (Word, Excel and Powerpoint). Knowledge of ticketing software (Audience View/Tessitura, etc) a plus. Familiarity with a club theatre environment is a plus. First Aid/CPR training is a plus.

Work Format Details

This position is based on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools. Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning. Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Arts

Department Office Location

USA - MA - Cambridge

Job Code

AR0555 Arts Management I

Work Format

On-Site

Sub-Unit

Salary Grade

055

Department

ART

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Appointment End Date

18-Aug-2024

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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