Student Transportation Services Administrator - Student Transportation Branch

Description

Salary Range

Student Transportation Services Administrator, EM-08

Examples of Duties

Plans, organizes, directs and coordinates, through subordinate managers, the activities and operations of a statewide student transportation services program; develops and executes operational policies and procedures based on objectives to assure efficiency within the branch. Develops, implements, and evaluates short and long term service delivery goals and technical development plans; researches a variety of information (e.g. national trends, best practices, new equipment/vehicles, laws, regulations, etc.) and incorporates them into the development of effective and efficient transportation services and operations. Formulates new and/or revised service plans and policies to support the transportation needs of students and the community; evaluates the quality of transportation services through review of reports and statistical data to ensure effectiveness and efficiency; and determines the need for improvement. Manages and oversees the administration of student transportation services contracts, including contract procurement and solicitation; develops plans, policies, and procedures relating to contract performance and enforcement; monitors and evaluates service levels to ensure compliancy with contract specifications and within regulatory requirements. Determines budgetary needs and resource requirements; develops the operating budget and oversees the expenditure of operating funds, ensure efficiency and cost-effectiveness; prepares descriptive, statistical and financial reports; resolves fiscal discrepancies and/or disputes. Establishes work priorities; interprets branch policies and procedures, and advises and directs managers on administrative management and technical matters; maintains management controls over operations to ensure program objectives are met: resolves complex issues and program matters. Ensures compliance with all applicable federal and state laws, rules, regulations, requirements, and standards; provides recommendations on corrective action to the appropriate level of management to address reported deficiencies in meeting program requirements. Maintains open and frequent communication with the DOE, state and local agencies, and the community at large; develops and executes communication plans in order to keep stakeholders informed of new and/or revised program services and policies; prepares legislative proposals and testimony; and testifies before the Legislature as an expert witness. Oversees the operation and maintenance of the Department’s bus fleet; maintains safety standards in conformance with state, federal and insurance regulations; identifies training needs and develops appropriate training modules. Attends and participates in meetings, conferences, conventions and workshops; and keeps abreast of national trends, best practices, and related information.

Minimum Qualifications

Education Requirements:Graduation from an accredited four (4) year college or university with a bachelor’s degree.

Excess work experience as described under the Specialized Experience below, or any other responsible administrative, professional or analytical work experience that provided knowledge, skills, and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted for the education requirement on a year-for-year basis. To be acceptable, the experience must have been of such scope, level, and quality as to assure the possession of comparable knowledge, skills, and abilities.

The education or experience background must also demonstrate the ability to write clear and comprehensive reports and documents; read and interpret complex writing material; and solve complex problems logically and systematically.

Experience Requirements: Except for the substitutions provided for below, applicants must have had progressively responsible professional experience of the kind, quality, and quantity as described below or any equivalent combination of training and experience.

Specialized Experience: Five (5) years of responsible professional work experience in a large-scale transportation operation involving the analysis, evaluation, development, and improvement of transportation services and operations or management policies, practices, methods, systems, and procedures. Of the required five (5) years of specialized work experience, at least one (1) year must have included the development, implementation, and monitoring of contracts.

Supervisory Experience: Two (2) years of supervisory work experience which included: 1) planning, organizing, scheduling, and directing the work of others;

assigning and reviewing their work; 3) advising them on difficult problem areas; training and developing subordinates; and 5) evaluating their work performance.

Administrative Experience: Two (2) years of administrative work experience which involved active participation in and major responsibility for the development management, execution, and coordination of policies, programs, budget, and/or activities.

Substitutions Allowed: A master’s degree from an accredited college or university in business administration, transportation management, transportation engineering, or a related field may be substituted for one (1) year of Specialized Experience.

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate the ability to perform the duties of the position.

Supplemental Information

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

A copy of the applicant’s TA History Report or equivalent system-generated report; A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, Copies of the applicant’s signed SF-10 Forms.

Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.

Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.

Equal Opportunity

The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.

12-month civil service and SSP employees enjoy a range of competitive benefits:

Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. Group Life Insurance: The State provides a free life insurance policy for employees and retirees. Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. Social Security: As an employer, the State also contributes to an employee's social security account. Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements.

01

EDUCATION REQUIREMENT

Do you possess a Bachelor's degree from an accredited four (4)-year college or university?

Yes, I possess a bachelor's degree. I will submit official or copy of my official transcript to verify my claim.No, I do not possess a Bachelor's degree; however, I have excess work experience as described under the Specialized Experience below, or any other responsible administrative, professional or analytical work experience that provided knowledge, skills, and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a baccalaureate degree.No, I do not have any of the above.

02

SPECIALIZED EXPERIENCE

Do you have five (5) years of responsible professional work experience in a large-scale transportation operation involving the analysis, evaluation, development and improvement of transportation services and operations or management policies, practices, methods, systems and procedures, including at least one (1) year in the development, implementation, and monitoring of contracts?

YesNo

03

SPECIALIZED EXPERIENCE (Cont.):

If you answered "Yes" to the previous question, please provide responses to the items listed below. List each employer or different position title held separately.

official job title; Name of employer; Complete dates of employment (i.e., from mm/yyyy to mm/yyyy); Average hours you worked per week; and, Detailed description explaining your experience involving the analysis, evaluation, development and improvement of transportation services, operations or management policies, practices, methods, systems and procedures, and the development, implementation, and monitoring of contracts. Also include your level of responsibility and authority.

If you answered "No" to the previous question, type "N/A" in the space provided.

NOTE: if your write-up is unclear, your application may be deemed incomplete and you may be asked to provide a copy of your official Job/Position Description for more detailed information.

04

ADMINISTRATIVE EXPERIENCE

Do you have two (2) years of administrative professional work experience which involved active participation in and responsible for the development, management, execution and coordination of policies, programs, budget, and/or activities?

YesNo

05

ADMINISTRATIVE EXPERIENCE (Cont.):

If you answered "Yes" to the previous question, please provide responses to the items listed below. List each employer or different position title held separately.

official job title; Name of employer; Complete dates of employment (i.e., from mm/yyyy to mm/yyyy); Average hours you worked per week; and, Detailed description explaining your experience which involved active participation in and major responsibility for the development, management, execution and coordination of policies, programs, budget, and/or activities.

If you answered "No" to the previous question, type "N/A" in the space provided.

NOTE: if your write-up is unclear, your application may be deemed incomplete and you may be asked to provide a copy of your official Job/Position Description for more detailed information.

06

SUPERVISORY EXPERIENCE

Do you have two (2) years of supervisory experience which included: 1) planning, organizing, scheduling and directing the work of others; 2) assigning and reviewing their work; 3) advising them on difficult problem areas; 4) training and developing subordinates; and 5) evaluating their work performance?

YesNo

07

SUPERVISORY EXPERIENCE (Cont.):

If you answered "Yes" to the previous question, please provide responses to the items listed below. List each employer or different position title held separately.

official job title; Name of employer; Complete dates of employment (i.e., from mm/yyyy to mm/yyyy); Average hours you worked per week; and, Detailed description explaining your work experience which included: 1) planning, organizing, scheduling and directing the work of others; 2) assigning and reviewing their work; 3) advising them on difficult problem areas; 4) training and developing subordinates; and 5) evaluating their work performance.

If you answered "No" to the previous question, type "N/A" in the space provided.

NOTE: if your write-up is unclear, your application may be deemed incomplete and you may be asked to provide a copy of your official Job/Position Description for more detailed information.

08

EDUCATION SUBSTITUTION

Do you possess a master's degree from an accredited college or university in transportation management, transportation engineering, or a related field?

Note: You must submit a copy of your official college transcripts to receive credit. Unofficial transcripts or proof of education downloaded from the internet will not be accepted. Failure to provide your transcripts may result in your ineligibility.

Yes, and I will submit my official or copy of official transcript to verify my claim.No, I do not meet this requirement.

09

TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS

Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application.

If these documents are NOT received by the deadline, your application may be rejected.

I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days.I understand, but I will not submit the required information. I understand that my application may be rejected.I have previously submitted my verifying documents for another recruitment.

Required Question