Executive Assistant to Leadership Team (Long-term Temporary Opportunity)

As the Executive Assistant to a leadership team within this finance firm, you will be responsible for scheduling, invoicing, general administrative support, travel booking, board coordination and ad hoc special projects. This firm is looking for someone who is professional, energetic, self-sufficient, and self-motivated. If you enjoy working in a fast-paced environment and would love the opportunity to use your problem-solving abilities, then we recommend you submit your resume today.

About the Job:Manage all calendar management for multiple leadership members, travel booking needs, and planning of onsite and off-site meetings.Support the executive team with administrative tasks such as prepping meeting materials, drafting memos and documents, managing expense reports and organizing board paperwork.Serve as liaison to Board of Directors.Organize in-office events with administrative staff, including but not limited to, catering, meeting room set-up and take-down, invitation lists, etc.Assist with creating and editing documents and expense reporting as needed.Conduct research and enter data for various special projects.Communicate with internal contacts, updating leadership on deadlines, projects and agendas.Act as an active listener; take meeting notes to assess consistent topics for leadership’s attention.About the Culture:An office environment that is unwavering in core values.Friendly work-life balance culture.About You:Experienced. You have at least two years of executive-level support experience in a client-facing environment; Bachelor’s degree preferred, but not required.Flexible. You can balance multiple things at once and prioritize efficiently.Tech-savvy. You are strong operation across Microsoft Office and learn programs with ease.Detail-oriented. You are highly organized and love to produce quality work.Communication. You are a strong communicator and can relay important information both in person and through email.Observant. You adapt to differing needs and preferences across the leadership team and pivot priorities easily.Self-motivated. You can work independently and enjoy creating strong relationships with others.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.