Administrative Assistant, Intermediate

Description

The Continuous Quality Improvement and Data Analytics unit of the Children and Family Services (CFS) division is seeking an Intermediate Administrative Assistant to help support and organize efforts related to the Hennepin County Child Well-Being Advisory Committee, and other improvement efforts. The individual hired is expected to promote a culture of continuous improvement.

Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit the employee referral program .

Location and hours

This position is remote. Remote workers may be required to come on-site 0 to 12 days a year for work meetings, trainings, or for any other reasons that their supervisor may deem necessary (may include additional days for onboarding and new employee training). This position specifically requires attendance at an in-person meeting a minimum of 6 times a year in the Twin Cities area. Supervisors will provide as much advance notice as practicable. Work hours will typically be Monday through Friday, 8:00 a.m. to 5 p.m. with some flexibility. Based on business needs of this position, hires must live in or relocate to Minnesota.

New employees who are hired into remote or hybrid positions between January 2, 2022, to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.

About The Position Type

This is a full-time, benefit earning position.

This position is internally classified as an Administrative Assistant, Intermediate.

Click here to view the job classification specification.

In This Position You Will

Coordinate with high level county and agency leadership related to the Hennepin County Child Well-Being Advisory Committee. Provide support to the Hennepin County Child Well-Being (CWB) Advisory Committee. Plan and create agendas, take notes, and schedule meetings for multiple stakeholders.Facilitate planning meetings, information sharing, and status updates on efforts.Manage document storage.Participate in the creation of annual reports.Provide support to the CFS Continuous Quality Improvement and Data Analytics unit.

Need To Have

One of the following: Bachelor's degree or higher in public administration, business administration, or other field appropriate to the position and two years or more of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position. Six or more years of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position.

Nice To Have

Experience:Organizing meetings with multiple partners, including coordinating schedules and meeting invites, securing meeting room space, compiling and distributing meeting materials and meeting notes, etc. Leading and motivating others to make consistent progress and facilitate completion of activities. Utilizing Microsoft Office Suite (Excel, Outlook, PowerPoint, Teams, and Word).

Ability to:Communicate effectively both verbally and in writing to internal and external audiences.Work with employees at all levels of the organization, including upper management.Facilitate and present to a large group, potentially multiple stakeholders from various levels of the organization, system partners, and community agencies. Build and nurture a collaborative relationship with a variety of customers, partners, both internally and externally.Coordinate and organize within timelines.Work independently and facilitate work.Knowledge of SharePoint, site owner preferred.

About The Department

Human Services delivers a variety of services to individuals or families that assist with basic needs or encourage client change around specific objectives. We work with individuals as well as systems and communities in order to develop policy and advocate for the people we serve. The people we serve and our communities are connected. By helping one, we help the other.

About Hennepin County

Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.

Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest) .

Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may be used to fill current and future vacancies.

This position may have access to systems or other documentation that contains HIPAA data.

Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a criminal background check.

If You Have Any Questions, Please Contact

Rebecca Maddaus

Rebecca.Maddaus@hennepin.us