Administrative Assistant
📋 Role Overview & Responsibilities
About the role:We are seeking an individual with experience as an Administrative Assistant, specifically with experience in board meetings, management/record taking, and file organization skills.
Job Type: Temp to hireSchedule: Mon-Fri 8am - 5:00pm, 30-minute unpaid lunchLocation: KuniaPayrate: $20/hr.
Key Responsibilities:- Schedule board meetings for all related non-profit organizations:- Prepare and distribute multiple board meeting agendas- Record, prepare, distribute, and file multiple board meeting minutes- Schedule all sub-committee and special meetings. Prepare and distribute agendas and meeting minutes.- Answering phone calls, responding to emails, collecting & distributing mail, and organizing files- File and organize historical company documents- Type and proofread documents, reports, and correspondence-Submit grant proposals for staff- Support staff with meeting grant reporting deadlines- Make travel arrangements (air, car, hotel)- Ordering office supplies and coordinating adhoc meetings- Provide administrative support to staff and various subsidiaries within the organization- Greet and assist visitors in a professional and friendly manner- Schedule appointments and manage calendars- Handle sensitive and confidential information with discretion
Qualifications:- Administrative assistance experience- Scheduling board meetings & preparing meeting agendas- Record, prepare, distribute, and file board meeting minutes- Office management experience- Attention to detail- Able to organize and prioritize multiple tasks- Proficient in clerical tasks and business office procedures- Proficient use of a PC and software (Microsoft Word and Excel)- Ability to work independently- Knowledge of office management practices and procedures- Previous experience in a business office environment- Excellent organizational and time management skills- Strong written and verbal communication skills- Ability to multitask and prioritize tasks effectively- High school diploma
TO APPLY/RECEIVE AN APPLICATION; Text ADMIN KUNIA to 808-533-9068
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This position is located in Honolulu, HI with potential relocation and sponsorship assistance depending on candidate qualifications.
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