Administrative Assistant

Job Description

General Summary Of Position

Provide a broad range of administrative support to the Hilco Real Estate (“HRE”) team and ensure a highly efficient and functional office environment, optimally leveraging the time and contribution of all members of the organization.

Essential Duties And Responsibilities

Support office administrative/coordination needs by providing assistance, backup, and timely execution across a broad and comprehensive range of duties:

Serve as a resource to all members of the team, with priority toward four executive vice presidents/business leadersCompose, print, copy and bind documents/correspondence, and manage and maintain filing systemsManage the group’s general phone line and forward calls as appropriateSchedule and coordinate travel reservations and flight arrangements, conference attendanceAssist senior-level team members with travel expense reporting/reimbursementHandle business contact input/database management for certain executives or for business development purposesPlan and coordinate office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other projects with vendors and building managementMonitor inventory and place orders for office equipment, kitchen supplies, or provisionsSchedule and coordinate meetings, conference calls, and other events, including ensuring visiting employee workspace availabilityAssist with meeting room preparation, presentation prints, videoconference system, in addition to the order/set-up and clean up of team lunches for office meetings and other eventsMaintain/tidy up common areas of office such as kitchen, supply room, and conference roomsAssist with hiring matters and new employee onboarding (interview coordination, in addition to name plates, tech equipment and workspace setup), and possibly including training initiatives, and other special HR-oriented projects.Address routine day-to-day problems as requested or coordinates with stakeholders to obtain solutions; refine systems/procedures as appropriatePartner with and provide mutual back-up support to other administrative assistants at Hilco, and complete other special projects as may be assigned.

Education And/or Experience Necessary

High School diploma or higher; associate or college degree a plus. Notary certification a plus.Three years minimum relevant work experience in corporate business environment, providing the needed level of knowledge and skills. Highly proficient computer skills including MS Office (Word, Excel, PowerPoint, Outlook), Teams, Adobe and Box, and working knowledge of office equipment and printersFamiliarity with using Workday, and CRM tool (Sugar) preferred

Qualifications

Other Qualifications

Anticipates needs, taking initiative and understanding how to support the office. Solves problems and makes suggestions before concerns arise.Technically savvy and able to troubleshootExcellent time management skills, sense of urgency, and the ability to prioritize work; comfortable multi-tasking with routinely shifting demands and a prioritized workloadHard working, flexible, willingness to try new things and be a team playerMust have excellent verbal and written communication, grammar, writing skills and superior organizational qualities.Interpersonal skills dealing with internal and external contacts. Integrity and ability to handle sensitive and confidential information. Ability to handle multiple tasks in a fast-paced environment. Enthusiasm and motivation to complete special projects or other duties as assigned, independently and with minimal supervision.

About the Company

For more information on Hilco Real Estate and its profile, visit www.hilcorealestate.com. For information on our diversified parent company (also Northbrook based, but with global operations), visit www.hilcoglobal.com.

Hilco Global is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.