Construction Administration Services Coordinator
📋 Role Overview & Responsibilities
Overview
HKS is seeking a Construction Administration Services Coordinator to join the team.
Supports teams using a wide range of professional skills from project set-up to project close-out by performing CA tasks and acting as project liaison between the CA staff, owner, consultant and contractor. Highly organized and motivated to take initiative in supporting company operations and teams.
Responsibilities
Acts as project liaison between the CA Staff, Owner, Consultant, Contractor and project database Help DeskMaintains use of various web base databases to perform CA tasksSets up projects in Newforma, creates Project Directories & Project Information formCreates indexes and uploading drawings and specs into NewformaMaintains current drawing sets and specs in NewformaDistributes and uploads Construction DocumentsProvides Newforma support to teams for confidential and time sensitive materialAssists with Construction Document preparationChecks Pay Apps for accuracyParticipates in team meetings to discuss project issues, design and technical issues and coordination with other disciplines and takes meeting minutes as neededAssists with coordinating packages to be sent out electronically and/or courier service as neededAssists with processing Construction Administration expensesScans, distributes, and archives appropriate resources for knowledge sharingTrains staff in Newforma duties as neededAssists with project close-out
Qualifications
High school education; college level preferredTypically with 5+ years of related experienceProficient in MS Office Suite, including Outlook, Word, Excel and Teams preferredKnowledge of Vision preferredKnowledge of Bluebeam and Newforma preferredStrong interpersonal skills and the ability to interact with all levels of staffAbility to maintain appropriate degree of confidentiality and adherence to the practice of business ethicsAbility to communicate in a clear, concise and professional manner both verbally and in writingAbility to proactively problem solve and collaborate on innovative solutionsAbility to work in team environmentAbility to prioritize tasks to meet multiple deadlines and respond to changes at short noticeAbility to work on multiple projects at the same timeAbility to effectively meet deadlines at expected quality
If you currently work for HKS, please submit your application via the Internal Careers Portal.
HKS is an EEO/AA Employer: M/F/Disabled/Veteran
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This position is located in Austin, TX with potential relocation and sponsorship assistance depending on candidate qualifications.
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