Administrative Assistant

The full salary range for this position is:$47,266.00 - $91,090.00 annually

The starting salary hiring range is:$47,266 - $56,558 This position serves as an administrative aide providing support to the Director and the Office of Emergency Management as a whole.

The Howard County Office of Emergency Management's mission is to provide centralization, coordination, and facilitation of multi-agency emergency planning, stakeholder engagement, training and exercise, and to holistically minimize and reduce the impacts of natural and human-caused disasters through proactive prevention, mitigation, preparedness, response, and recovery.

Please note: this position does not require emergency management experience or knowledge.

This position may be hybrid eligible after successful completion of a probationary period. ESSENTIAL DUTIES AND RESPONSIBILITIESInclude the following. Other related duties may be assigned.Serves as intermediary on behalf of Director with other departments and organizations. Manages Director's calendar, greets callers and visitors, prepares correspondence, and schedules appointments.Answers the office’s public facing phone and email; triages responses to appropriate staff.Maintains confidential matters and handles sensitive material and information, including but not limited to assisting with hiring and onboarding in coordination with Office of Human Resources. Assists with office organization, upkeep, supply re-ordering (uniforms, business cards, Emergency Operations Center (EOC) and office supplies, etc.), and daily logistics. Maintains OEM's reference library, key officials, databases, paper records, files, digital records and media. Schedules meetings and assists in the preparation of agendas; attends meetings to take notes, provides support, and then prepares and distributes notes or minutes.Compiles and prepares monthly reports, vehicle mileage reports, and staff office leave/travel accommodations for conferences and events.Prepares meeting rooms prior to scheduled events. Runs local errands (in County-provided vehicle) and may attend off-site meetings related to office business.Assists with outreach events. Assists with budgeting, procurement and contracting, expenditure tracking, reporting for both approved operating budgets and grant funds. Maintain statistical data, research issues, and draft reports.May serve as an Essential/Emergency Employee and may staff the Emergency Operations Center (EOC) when activated.

MINIMUM REQUIRED EDUCATION/EXPERIENCEAssociate's Degree and two (2) years relevant experience, or equivalent combination of education and experience.

PREFERRED EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES:Exemplary professional writing, communication (written and oral), and organizational skills.Exemplary interpersonal skills.Experience working with diverse stakeholders/customers.Experience working with Microsoft Office products (Word, Excel, PowerPoint, Outlook, SharePoint) and other technology including virtual communication platforms and project management software.May require a flexible work schedule to attend community functions, work with allied organizations, and participate in active emergency operations. Information regarding benefits for this position are detailed on the application website.