Office Assistant

We are currently seeking a part-time Office Assistant to join our talented, hard-working team. This role will blend a wide range of office management and administrative responsibilities with a company built around integrity, accountability, collaboration and unwavering customer service.

The Office Assistant is responsible for ensuring that our office runs smoothly, as well as supporting our team of HR partners and office staff with ongoing administration and support. This role is a hybrid role combining remote work with onsite days at our corporate office in Concord, CA.The ideal candidate for this role is seeking ongoing part-time work; is highly organized and comfortable with repetitive tasks; has an enthusiastic, can-do attitude, along with excellent communication and customer service skills.

If you are looking for a stepping stone to pursue a career in Human Resources, this specific role is not designed for an HR career path. It is, however, an amazing opportunity for an individual who wants to specialize in ongoing administrative part time work for a fantastic company, through independent ownership of tasks and responsibilities. Ideal schedule is 5 hours a day 5 days per week (during regular business hours), ideal for individuals seeking work life balance.

Primary Responsibilities:Order, receive, stock, maintain and organize suppliesManage and communicate building maintenanceFacilities coordinationManage mail, scanning, distributing and filing - run postage, pick up/drop off and distributeCoordinate, order and distribute materialsAssist with data entry, support of HR, Payroll, AP and AR functionsSchedule and organize company eventsAnswer phones and respond to general email inquiriesMaintain records, track and monitor projects and statusesManage vendor subscriptions and order statusesFiling, storage management and office organizationKitchen supply organization, monitoring and orderingOnboarding support tasks as needed

Qualifications:Excellent written and verbal communication skillsExcellent customer service skillsSound judgment and prioritization skillsStrong time management and organizational skills and attention to detailDemonstrated ability to follow work instructions, as well as provide updates and recommendations for improvements when applicable.Flexibility; comfortable dealing with ambiguity and changeExercise discretion and confidentiality in regards to employee privacy.Self-motivated and able to work independently, while also interested in collaborating and being a team playerAbility to handle multiple priorities in a fast-paced environment with attention to detailDemonstrated ability to problem solve and think creativelyDemonstrated professionalism/sensitivity in dealing with confidential issuesComputer proficiency and technical learning adaptability to work with databases, spreadsheets, word processing and emailPhysical ability to conduct facilities functions, including furniture moving, organization and clean upAbility to lift up to 40 poundsAbility to sit for prolonged periods of timeOccasional driving may be required to facilitate errands and office duties

Preferred:BA/BS degreeExperience working in Google Apps

Company Overview:HR Options (HRO) is a Human Resource Outsourcing company with Headquarters based in Concord, CA and locations in San Francisco, CA and Ontario, Canada. HRO provides Human Resource outsourcing solutions for clients throughout the U.S. and Canada. Through offering a work environment founded on learning, positive business principles, ethics and relationship building, the average tenure of our internal staff is 10+ years.