Office Manager

Highly organized and results-oriented professional with 3 to 5 years of experience providing exceptional administrative and operational support to executives and managing day-to-day office functions. Proven ability to prioritize tasks, manage multiple projects simultaneously, and ensure smooth and efficient office operations. Skilled in communication, interpersonal relations, and problem-solving.

Skills

Administrative Support: Scheduling appointments, travel arrangements, expense reports, correspondence (email, letters, reports), calendar management, and filing systems.Office Management: Budget management, ordering office supplies, managing inventory, overseeing facilities maintenance, supervising administrative staff.Communication: Excellent written and verbal communication skills, strong interpersonal skills, and ability to build rapport with people at all levels.Technology: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (if applicable).Organization: Highly organized and detail-oriented, with a strong ability to prioritize tasks and meet deadlines.Discretion: Maintains confidentiality and discretion in handling sensitive information.

Soft Skills

Prioritization: Ability to effectively prioritize tasks based on urgency and importance.Interpersonal Communication: Strong interpersonal and communication skills for collaborating with colleagues, clients, and external partners.Independence: Capability to work independently with minimal supervision.Problem-solving: Excellent problem-solving and decision-making skills.Professionalism: Elevated level of professionalism and discretion in handling sensitive information.

Responsibilities

#1 Executive Support:

Manage the executive's calendar, scheduling appointments, meetings, and travel arrangements.Prepare presentations, reports, and correspondence (email, letters).Coordinate and manage expense reports.Proactively anticipate the executive's needs and ensure they are addressed efficiently.Maintain confidentiality and discretion in handling sensitive information.

#2 Office Management:

Making payments through accounting or human talent platforms; verifying vehicle insurance; verifying corporate credit card expenses.Oversee daily office operations, ensuring a smooth workflow and efficient environment.Manage office budget and resources, including ordering supplies and equipment.Maintain filing systems (physical and digital) for efficient document organization and retrieval.Coordinate with the facilities department to ensure proper maintenance of office space.Support administrative staff, delegate tasks, and provide guidance.

#3 Communication and Collaboration:

Act as a pivotal point of contact for internal and external inquiries, managing communication flow.Professionally answer phones, screen calls, and compose emails.Coordinate and facilitate meetings, prepare agendas, and distribute minutes.Build and maintain positive relationships with colleagues, executives, and external partners.

#4 Technology:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Utilize project management software to streamline tasks and projects.Maintain a strong working knowledge of relevant office technology.

Qualifications

3 to 5 years of experience as an Executive Assistant, Office Manager, or similar role.Proven experience in providing exceptional administrative and operational support.Excellent communication, interpersonal, and problem-solving skills.Strong organizational skills with the ability to prioritize, manage multiple tasks, and meet deadlines.Proficient in Microsoft Office Suite.Discretion and professionalism in handling confidential information.Ability to work independently and take initiative.

About IGC Pharma.

IGC Pharma Inc. ("IGC") is focused on Alzheimer's disease, developing innovative solutions to address this devastating illness. The Company's mission is to transform the landscape of Alzheimer's treatment with a robust pipeline of five promising drug candidates. IGC-AD1 and LMP target the hallmarks of Alzheimer's disease, including neuroinflammation, Aβ plaques, and neurofibrillary tangles. IGC-AD1 is currently undergoing a Phase 2 clinical trial for agitation in dementia associated with Alzheimer's (clinicaltrials.gov, CT05543681). TGR-63 disrupts the progression of Alzheimer's by targeting Aβ plaques. IGC-M3, currently in preclinical development, aims to inhibit the aggregation of Aβ plaques, potentially impacting early-stage Alzheimer's. IGC-1C, also in preclinical stages, targets tau protein and neurofibrillary tangles, representing a forward-thinking approach to Alzheimer's therapy. In addition to its drug development pipeline, IGC Pharma seeks to leverage Artificial Intelligence ("AI") for Alzheimer's research. Their AI projects encompass various areas, including clinical trial optimization and early detection of Alzheimer's.

More info

https://igcpharma.com/https://igcpharma.com/igc-ad1/https://igcpharma.com/team/https://igcpharma.com/about/https://investor.igcpharma.com/https://hhprocessors.com/https://holief.com/