Accounts Payable Manager ( Hybrid )

Volunteer Properties is a full-scale property management firm specializing in multi-family apartment communities. We currently host a portfolio encompassing around 6,000 doors spread across Kentucky, Tennessee, and Georgia. Our foundation rests on our core values of teamwork, integrity, continuous improvement, compassion, and an infusion of vibrant engagement into our endeavors.

We are committed to enhancing the well-being of our employees daily. By providing comprehensive medical benefits after just 60 days, offering future investment opportunities through a 401(k), and ensuring generous PTO benefits, we empower our team to strike a harmonious balance between work and life.

Through our dedicated training and development team, we are continually committed to equipping our employees with the tools and resources essential for their success and growth. If you are looking for a position that acknowledges your steadfast work ethic and mindset geared towards continuous knowledge expansion, you have found the right place!

Responsibilities

Oversee the review and processing of vendor invoices, ensuring proper coding, approvals, and timely payments.Develop a working environment that fosters positivity, collaboration, and career development.Hire, supervise, train, and manage the AP staff through coaching, mentorship, and weekly one-on-ones.Implement best practices for AP procedures, including automation and process improvements.Continuously evaluate and enhance the AP department's performance, implementing strategies for continuous improvement.Ensure consistent and accurate GL coding.Set-up, maintain, and streamline approval workflows (Accounting System is AppFolio) to minimize bottlenecks and ensure timely payments.Understands the relationship of AP with the GL to provide problem-solving for reconciling issues and be able to recommend journal entries, if needed.Assist in month-end close and develop processes to ensure a quick AP close.Assist in the annual budgeting process and contribute to monthly forecasting activities.Prepare cash flow forecasts based on expected payment cycles. Review disbursements to decide payment priorities to meet clients’ distributions each month.Research and resolve questions, issues, and problems affecting accounts payable and provide timely communication to vendors and internal departments.Manage vendor onboarding, relationships, and performance and maintain all W-9’s, insurance, and contracts.Process 1099’s at year-end, completing audits of vendor data throughout the year to ensure timely processing of 1099’s.Special projects and additional duties as needed or assigned.

Qualifications And Skills

Bachelor’s degree in Accounting, Finance, or related field; Master's degree a plus.5+ years of experience in a large organization’s AP department, with at least 2 years in a managerial role.Familiarity with accounts payable automation software and ERP systems.Proven experience with full-cycle accounts payable in the multi-family industry.Work experience in handling high volume AP.Knowledge of generally accepted accounting principles (GAAP) related to AP.Proficient in Microsoft Office Suite, with intermediate to advanced Excel skills. Ability to learn new software quickly.Possess an analytical, curious, and strategic mindset, with a yearning for continuous improvement.Strong process improvement background with a history of implementing successful process changes.Exceptional leadership, organizational, and multitasking skills.Excellent communication and interpersonal abilities.Must be able to work independently and supervise AP Associates.

We are an equal opportunity employer and welcome applicants from all backgrounds and experiences. Our organization prohibits discrimination and harassment of any kind. We are committed to providing employees with a work environment free of discrimination and harassment. All employment decisions at Volunteer Properties are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran, or disability status, or any other status protected by the laws or regulations in the locations where we operate.

Employment Type: Full Time

Years Experience: 5 - 10 years

Salary: $100,000 - $105,000 Annual

Bonus/Commission: No