Administrative Coordinator

Inclusively is partnering with a pharmaceutical and biotechnology corporation to hire an Administrative Coordinator, Pfizer Brands. **Please note: this role is NOT an internal position with Inclusively but with the partner company.**ABOUT INCLUSIVELY:Inclusively is a digital tech platform that connects candidates with disabilities, who may benefit from workplace accommodations, to inclusive employers. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD). Applicants with one or more of these conditions are encouraged to apply; Inclusively does not require applicants to disclose their specific disability.What You Will AchieveReporting to the Vice President, Head of Pfizer Brand , the Administrative Coordinator will serve as a critical player in the success of the team. Their role will provide comprehensive day-to-day administrative and select operational support to the VP and the team as a whole. They will be the point person on the team responsible for managing calendars and standing meetings, arranging travel, managing expense reports and purchase orders, planning select meetings and events, serving as the administrative liaison to other departments and helping support the roll out of new brand initiatives.We are seeking a team member with impeccable organizational and anticipatory planning skills who is a strong communicator and thrives when working independently and in a proactive manner. This is the ideal role for a dynamic administrative professional seeking to gain new operational experiences within marketing.How You Will Achieve ItProvides exceptional administrative support to the VP, Pfizer Brand and their leadership teamOwns the team calendar and proactively maintain complex calendar coordination in partnership with other administrative professionals by anticipating conflicts, prioritizing and resolving conflicts in advanceManages full spectrum of travel arrangements/itineraries and timely management of expense reportsCoordinates activities for meetings/events including contingency and proactive planning (e.g., identifying external venues as needed, ordering food and AV equipment) and materials development and distributionManages and tracks the SAP – Ariba purchase order requisitions for the team and conducts monthly expense invoice tracking to budgetManages and updates team sharepoint sites, tracks and triages team mailboxes, manages team distribution lists, and sets up and manages strong operational processes for standing marketing councilsAssist with onboarding of new colleagues as we grow our team, including updating organizational charts and ensuring appropriate resources and trainingOccasional PowerPoint deck creation, and teams/presentation management during meetings, note-taking, and meeting summary distributionOccasional support of new brand initiatives, including coordinating divisional communications, roll-out planning and project managementQualificationsHigh School Degree or GED and 4+ years of related experience supporting a dynamic and growing team requiredCollege degree preferredProven experience supporting senior leaders in a fast-paced, matrixed organizationDemonstrates exceptional communication (written and oral) skills, including email etiquetteHas expert knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Skilled in utilizing the Pfizer applications and systems, including but not limited to Ariba, ePA3 and SharepointStrong analytic skills and experience in managing invoices, POs and budgetsProactively balances tasks, activities and anticipates and resolves broad range of problems or conflicts and ability to guide others in processes (e.g., meeting conflicts, overlapping deadlines, IT issues, team interactions, etc.)Thrives in a team-based environment and partners effectively with a range of stakeholdersDemonstrated project management and operational support experience and interest in growing these capabilitiesStrong organizational skills and ability to develop efficient and effective systems to manage range of administrative and operational tasksTakes personal accountability for quality of own work and can independently plan and execute work to meet assigned objectivesExcellent judgment to determine work methods in different situations and navigate internal organization and processesThe salary for this position ranges from $31.99 to $53.31 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.