Documentation Control

Summary

Classifies, stores, retrieves, and updates generated information by performing the following duties.

Duties and Responsibilities: Other duties may be assigned.

Learn and maintain informational databases including but not limited to SmartSheet, SharePoint, Gensuite and PMI Results reporting (Material Analyzer software) for Quality and EHS related activities.Facilitate, support and help administer documentation & processes associated with site ISO internal audits (9001/14001/45001)Facilitate/administer Material Review Board activity for reworks and supplier chargebacksFacilitate/administer Management Of Change (MoC) activitiesParticipates & may lead Kaizen events related to improvement initiativesMaintain & organize electronic files from multiple formats (Excel, Word and PDF) into data books (large pdf files) by Work Order, Material Heat # and Purchase Order identificationReads incoming material (certifications, documentation, and test reports), verifies accuracy, and sorts and codes according to file system.Stores material in paper form, or enters information into computerized storage system.Maintains accurate records of calibration activities. Ensures calibrations are carried out on schedule and in accordance with procedures.Retrieves materials for qualified personnel upon request.Searches for and investigates information contained in files, inserts additional data on file records, completes reports, and keeps files current.Keeps track of borrowed materials and ensures they are returned.Disposes of obsolete files in accordance with established retirement schedule or legal requirements.Scans materials or copies records, and examines materials for legibility.Types labels on reports.Implements changes to the filling system when directed to do so.Remove incoming material from receiving inspection to warehouse. Follow up with dock to stock paperwork and documentation.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Prior experience working in a manufacturing environment preferred.

Educational Requirements

High school diploma or equivalent (GED)3-5 years related experience and/or training; or equivalent combination of education and experience.

Skills / Equipment

Good skill/understanding of MS Office (Word and Excel) as well as the ability to quickly merge and manipulate information in PDF files formatting using Adobe, Nuance is similar programs.Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

Other Requirements

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and climb or balance. The employee frequently is required to stand and walk. The employee is occasionally required to stoop, kneel, crouch, or talk or hear. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Other Requirements

The successful candidate is responsible for complying with Ingersoll Rand Industries’ Code of Ethics and related policies. In executing his/her responsibilities, the job incumbent shall take all steps necessary to comply with our safety rules and requirements and must actively support the organization’s efforts to meet and exceed its goals of creating and maintaining a safe workplace.

This Job Description is a guide, intended to be flexible to evolve over time with business needs and demands, and updated periodically at the Company’s discretion. All employees are required to be cross-trained in all areas to support business needs.

Ingersoll Rand Industries is an Equal Opportunity Employer and will not discriminate based on race, religion, color, age, gender, sexual orientation, national origin, genetic information, veteran status, physical or mental disability, or other protected category, whether in recruitment, employment, promotion, transfer, compensation, or other conditions of employment.

Diversity & Inclusion

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

Starting Pay is $24 per hour but may be adjusted based on qualifications and experience. This is a full-time, hourly position.

At Ingersoll Rand, we think and act like owners – of our business, our communities, our planet, and our health too. The Ingersoll Rand benefits program provides you with the tools and resources to take accountability for your health so that we can continue to help make life better.

Benefits of employment and include;

Competitive PayMedical and Prescription Drug Plans Wellness and Chronic Disease Management Programs Dental & Vision Employer Paid Life/AD&D Insurance Short- and Long-term Disability Health Savings Account Flexible Spending Account Enhanced Parental Leave Employee Assistance Program Discount Program Employee Stock Grant 401k Plan with a Company MatchPaid Vacation 11 paid Holidays Throughout the Calendar YearVoluntary Benefits Include Legal, Accident and Critical Illness ProtectionTuition Reimbursement