Executive Assistant
📋 Role Overview & Responsibilities
Executive Assistant - Plano Texas- This position is contract to Permanent!
ESSENTIAL FUNCTIONS:· Manage and coordinate the agenda of weekly senior staff meetings, as well as external meetings· Coordinate, schedule and organize Board meetings as well as manage correspondence with Board Members· Organize offsite conferences and external events, including catering and transportation· Schedules and coordinate arrangements for on-site interviews· Maintain complex and detailed calendars and multiple inboxes· Screen incoming calls and visitors to determine the level of priority, while using caution in dispensing information· Arrange and coordinate travel, as needed· Process invoices and T&E expense claims for Leadership team. Ensure all policies are followed and items are processed within provided guidelines· Handle regular activities without prompting, and advise in advance with issues or delays· Assist in editing spreadsheets and presentations, including creating, printing, and binding, for meetings· Work collaboratively with other administrative assistants, in positive partnership to support each other· Lead and coordinate ad hoc projects as requested· Liaison with Building Management
QUALIFICATIONS (EDUCATION, CERTIFICATIONS AND/OR TRAINING:· College degree is a plus
EXPERIENCE:· At least five years of administrative experience, ideally supporting at the Vice President level (or equivalent) or above
ESSENTIAL SKILLS, KNOWLEDGE, ABILITY AND MENTAL REQUIREMENTS:· Advanced ability to organize· Tact and good judgment in confidential situations, and proven experience interacting with senior management· Strong interpersonal, written, and oral communication skills· Strong proficiency in Microsoft Office· Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
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This position is located in Plano, TX with potential relocation and sponsorship assistance depending on candidate qualifications.
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