Executive Assistant

Title: Executive Assistant Duration: 18 weeks (possible extensions)Schedule: Monday to Friday, 8am-5pmLocation: Portland, OR 97239 HYBRID: 1 day onsite every 2 weeks *Must be local to Portland, OR*

Must Haves1+ year of Executive Assistant Experience supporting a VP or C-Level Executive.One of the following:4+ years of secretarial/administrative assistant experienceAssociates Degree + 3 years of secretarial/admin assistant experienceBachelor Degree + 2 years of secretarial/admin assistant experience

DetailsProvides proactive administrative support to the Sr. VP and several C-level executives. Assists with various programs and projects as assigned in addition to administrative duties as assigned. Manages complex scheduling priorities and coordinates day-to-day activities for multiple executives. Advises executives of commitments and obligations. Arranges group and individual meetings with hospital and university officials, board members, donors and community.Composes and/or drafts a variety of documents, many of sensitive and confidential nature, including correspondence, meeting agendas, organizational charts, reports, proposals, and personnel documents. Attends staff and committee meetings as directed, recording proceedings as appropriate and acting as a project manager for the committees.Greets guests upon arrival. Reviews and sorts incoming mail for executive. Determines disposition of written communications. Furnishes information required for reply to correspondence and other materials. Composes, edits and proofs correspondence and other documents as needed. Organizes and maintains files.Works cooperatively and in collaboration with other executive support staff to perform various office duties and projects as assigned (e.g. answering main telephone line, maintaining conference room, distributing mail, greeting visitors, maintaining office supplies), as needed. Provides backup administrative support for executives and other administrative staff during vacations and emergency situations.Models ethical and appropriate behavior, professional standards, compliance and personal integrity. Participates in training programs.