Global Executive Administrator

Must-haves * Bachelor's Degree is preferred but not mandatory * 3 to 5 years of experience or more supporting VP-level executives or higher * Strong executive calendaring, event planning, employee-client relations, and online research capabilities * Experience working with distributed worldwide teams across different time zones * Strong proficiency in MS Office suite - Outlook, Word, Excel, PPT, Teams, D365, etc. * Excellent communication, organizational, and time-management skills * Ability to prioritize tasks and manage multiple projects simultaneously with minimal supervision * Ability to execute all delegated duties as assigned *Ability to support an EVP that is located in France (6 hours ahead) and 2 other VP's, via request Key Attributes for this role: - Flexible schedule to join early calls, go into the office 3x/week, ability and interest to travel internationally - Great attitude, willingness, proactive in nature, self-sufficient - Passion for helping others - Experience booking international travel, navigating expenses and IT systems - Prior experience working for a demanding Executive

Plusses - Prior experience supporting an Executive overseas - Working with clients/team members in France - Previous experience working with attorneys

Day-to-Day Our team is dedicated to advancing the Video Networking business within the Media and Entertainment sector. We are seeking a detail-oriented, sharp, and seasoned Executive Assistant who is at the top of their game and possesses a true EA mindset. The ideal candidate will not only excel in providing high-level administrative support but will also positively demonstrate assertiveness, asking questions, and pushing for more information when necessary. Additionally, they will anticipate the needs of the business and be proactive in addressing them, demonstrating forward-thinking and initiative. They should form a true business partnership with their executives and be unphased by challenges, watchful of details, and adept at double-checking to ensure accuracy in all tasks. This role will be a hybrid-working model whereby working at our Lawrenceville office 3 days out of the week is required. Responsibilities * Managing executive schedules, travel arrangements, and expenses seamlessly while accommodating worldwide time zones with precision * Preparing detailed itineraries/agendas and comprehensive Excel sheets outlining travel details or event logistics on a global scale i.e. budget tracking, room reservations, catering orders, etc. * Collaborating with global sales teams to provide necessary support and documentation for client meetings and guest registrations * Supporting various in-person and remote meetings, including town halls, customer meetings, training sessions, sales kick-offs, QBRs, etc. * Assisting the leadership team with fact-gathering research via advanced search techniques * Providing guidance to the Video Network team on Visas, policies, procedures, and training as needed * Managing incoming and outgoing shipments at the Lawrenceville office and monitoring office supplies as needed * Serving as a backup for other admins during their absence

When welcoming new talent into the team, we are always looking for opportunities to bring in new ideas, those who ask challenging questions and have the curiosity to learn. These qualities are important to us as we nurture a culture of innovation, seize more opportunities to partner with our customers and make a difference as we transform the future of video. To further support your growth and that of our talent pool, we offer an exhaustive library of skill enhancement resources from AWS, SkillSoft and other partners to help you upskill while on the job. Be it data analytics that piques your brain or content creation, there's something for every kind of mind.