Executive Administrative Assistant

Job Description

Job Title: Executive Administrative Assistant to the CEO

Location: Denver, CO

Job Type: Full-Time

Company Overview

Interstate Roofing is a leading Roofing company known for its innovative solutions and exceptional

leadership. At the heart of our operations is our president, a highly driven and successful individual who

plays a pivotal role in steering the company towards its strategic goals. We are currently seeking a highly

organized and dedicated Executive Administrative Assistant to support our president. The ideal

candidate will be adept at managing complex schedules, coordinating travel, and ensuring the smooth

operation of our executive office.

Key Responsibilities

 Calendar Management: Efficiently manage the president’s calendar, including scheduling

meetings, conferences, and appointments. Ensure optimal allocation of the president’s time,

avoiding conflicts and maximizing productivity.

 Travel Arrangements: Plan and book all aspects of travel, including flights, accommodations,

and ground transportation. Organize detailed itineraries to ensure seamless travel experiences.

 Email Organization: Monitor and manage the presiden’t email inbox. Prioritize important

correspondence, draft responses as needed, and ensure timely follow-up on pending matters.

 Document Preparation: Assist in the preparation of reports, presentations, and other

documents. Ensure materials are accurate, well-organized, and professionally presented.

 Vendor Management: Liaise with external vendors and service providers. Oversee the

procurement of goods and services, negotiate contracts, and manage relationships to ensure

the presidents needs are met efficiently.

 Personal Assistant Tasks: Manage personal tasks for the president as needed, including but not

limited to personal appointments, family-related matters, and other errands to ensure the

president can focus on strategic priorities.

 Confidentiality: Maintain the highest level of confidentiality and discretion in all aspects of the

role. Handle sensitive information with integrity and professionalism.

Qualifications

 Bachelor’s degree or equivalent experience in Business Administration or a related field.

 Experience as an Administrative Assistant, preferably in a C-level executive support role.

 Exceptional organizational and time-management skills, with the ability to prioritize tasks

effectively.

 Strong communication skills, both written and verbal, with an emphasis on clear, concise, and

professional correspondence.

 Proficiency in office management systems and applications (e.g., Microsoft Office Suite, Google

Workspace).

 Ability to work independently and as part of a team, demonstrating initiative and problem-

solving skills.

 Flexibility to adapt to changing schedules and tasks as required.

 High level of discretion and ethical approach to confidentiality.

What We Offer

 Competitive salary and benefits package.

 Opportunities for professional growth and development within a dynamic and supportive

environment.

 The chance to work closely with a highly successful president and contribute to the success of a

leading company in the roofing industry.