Accounting Administrator

Accounting Administrator – $19.95-$25.10/hr. (direct hire)Onsite in Escondido 92025Position Classification: Full time / Non-ExemptPosition Reports to: Accounting ManagerPosition Supervises: None Position SummaryThe Accounting Administrator is responsible for assisting in the day-to-day processing of administrative duties within the accounting department and supports accounts payable, accounts receivable, and general ledger functions. ResponsibilitiesDuties include but are not limited to the following:Essential function(s)· Format vendor invoices for processing.· Analyze, match, and code vendor invoices to purchase orders and goods/services received.· Reaching out to vendors monthly for statement and reviewing the accounting system to determine all invoices have been received and processed.· Sort daily mail.· File accounting department documents.· Act as custodian for both the physical and digital files of the accounting department, specificallyvendor files.· Complete data entry projects, as needed.· Responds to department inquiries via phone and email.· Compiling an accrual list for the Accounting Manager at each month-end close.· Responds to department inquiries via phone and email.· Sending non-PO invoices out to appropriate personnel for approval and entering into the accounting system when approved.· Complete credit reference requests for customers.· Complete billing packet status conversions in the company’s operational system.· Other duties as assigned by supervisor. Non-Essential function(s)· Assist Accounting staff when needed. Qualifications and Experience· Ability to work independently using good judgement, and as a team player.· Excellent communication skills including written, verbal, listening, and customer service skills with theability to effectively communicate with and work well with others in order to manage projects, etc.· Must possess strong analytical abilities.· Must exude professionalism.· Pleasant telephone manner with an upbeat and friendly demeanor.· Exceptional organizational skills with a high consideration to detail and accuracy.· Resourceful, self-motivated with a sense of urgency and strong work ethic.· Adept at time management.· Able to work with finite deadlines.· Trustworthy, honest, respectful, and flexible.· A desire to learn and advance in a fast-paced environment.· Must be able to be entrusted with confidential information.· Proficient computer skills working with various office equipment, computers and various programs including Excel, Word, Outlook, QuickBooks etc. and the ability to effectively work on spreadsheets, word processing, networking and email programs.· Authorized to work in the United States for any employer.· Must have a valid driver’s license and 3 years of driving experience in operation of the vehicle class type required for this position.· Must have a clean DMV driving report. Core CompetenciesTime ManagementSuccessful Accounting Administrators use time to their advantage. They schedule specific times to complete tasks, avoid procrastinating, prioritize their tasks in line with department deadlines and goals, start their most difficult tasks first thing in the morning, follow up on requests, and use downtime for planning and preparation. They break up projects into specific action steps and keep the process moving. They keep organized records for quick reference when completing tasks. Accounting Administrators understand their tasks, why they are performed, and how they fit into the big picture. They recognize that if something doesn’t seem right, it probably isn’t, and they seek an explanation before completing their work. Understanding the big picture will help them to prioritize and ask for help when necessary instead of spending time caught up in unnecessary details. CommunicationAccounting Administrators have strong communication skills. They provide regular updates to their managers and communicate the status of their workload to both managers and coworkers, especially during month-end and year-end closes. If they discover an issue, they ask for help when necessary and present potential solutions while discussing with their manager. They have strong verbal and written communication skills and are adept in knowing which form of communication should be used in each situation. They interact well with vendors and internal personnel and provide a high level of service. TeamworkThe accounting department works together daily to complete projects and meet deadlines, which makes teamwork imperative. Accounting Administrators make their manager’s priorities their priorities and gain a reputation for taking extra steps even for small tasks and provide solutions rather than creating different problems. They assume that their manager is always pressed for time and has deadline to meet. They communicate what their planned priorities are but offer to help with more pressing matters if necessary. This flexibility and willingness to help wherever needed helps ensure that the department’s goals and deadlines are met. Problem Solving/AnalysisA successful Accounting Administrator must have the ability to identify issues that arise and use the tools available to him or her to work through them, if possible. The key to this is understanding how much time to work through an issue independently before bringing it to another manager of the team or a supervisor. Education and Certifications· Associate degree preferred but not required.

Physical DemandsThe physical demands described here are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.· Most work is performed in a temperature-controlled office environment.· While performing the duties of this job, the employee is required to walk 10% of the time, stand 10% of the time and sit 80% of the time.· The employee will occasionally lift and or carry up to 25 lbs.· Employee may use computer, phone, copier, and other office equipment in the course of a day.· While performing the duties of this job, the employee is occasionally required to use hand to finger,handle or feel objects, touch and use tools, reach with hands and arms, climb stairs, bend, stoop, twist,lift, reach, push, pull, grasp, balance, kneel, crouch, crawl, grasp, talk, hear, and walk during the course of employment.· Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and an ability to adjust focus.· Employee may be required to travel for business purposes. EnvironmentWork environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this job, the employee is exposed to weather conditions prevalent at the time. This may include warm, hot, or cold temperatures. The noise level in the work environment is moderate.