Senior Procurement Administrator

Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Job Summary

Under the general direction of the Head of Procurement, provides contract services in a timely manner with a high level of customer service/client satisfaction. Reviews and drafts contractual documents, negotiates the terms and conditions in contracts, prepares contracts for execution, monitors vendor’s compliance with contractual terms, and prepares amendments and renewals when necessary. Manages transactions of a moderate to high level of complexity.

Major Job Responsibilities

Leads the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution, and implementation of contracts including construction projectsNegotiates positions and alternatives to reach outcomes that will gain acceptance and commitment of all parties and meet Getty's strategic procurement objectivesAnalyzes and makes decisions to ensure contract terms and conditions have favorable pricing, terms, etc. Writes evaluation and recommendationreportsResolves complex contractual issuesInterprets, explains, and applies rules and policyPerforms contract analysis and supplier relationship management activities to review the utilization of contracts to make recommendations for changes to contracts based on the analysisPrepares, reviews, amends, and negotiates contracts of a moderate to high level of complexityPrepares and manages RFx processes of a moderate to high level of complexityWorks with Legal and Risk Management to identify and mitigate risk in contractsWorks with stakeholders to gather requirements and to develop scopes of work. Analyzes and evaluates vendor proposals and purchase requests from internal departments for conformityElectronically files and maintains recordsShares expertise with junior colleagues

Qualifications

Bachelor's degree and 5-8 years relevant experience or a combination of education and relevant experienceJuris Doctorate preferredProfessional purchasing or contract management certification preferred

Knowledge, Skills And Abilities

Advanced communication skills to clearly and effectively communicate information to internal and external audiences, client groups and all levels of managementStrong analytical and problem-solving skills to review and analyze complex informationStrong service orientation, demonstrated ability to work effectively in a fast-paced, customer-focused service environmentExtremely detail oriented and able to work well independently, but also able to seek out assistance when neededExcellent interpersonal skills, good judgment, and the ability to conduct negotiations in a timely mannerStrong organizational skills and the ability to prioritize a variety of tasks and demandsStrong computer skills, including Microsoft Office Suite and ability to learn applicable departmental systems

Benefits And Perks

Here are just some examples that Getty offers/provides for full-time employees:

Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected. 403(b) Employee Investment retirement plan – with up to 5% Getty MatchGetty contribution of 6%, on behalf of employee, to 401(a) retirement accountEducational Assistance and professional developmentPaid Vacation, Sick and Personal Days12 Paid HolidaysMany positions have bi-weekly Off-FridaysOn-Site Fitness Center at Getty CenterCommunity service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR .

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.