Operations Assistant

About Jia Law Group:Jia Law Group is a full-service global law firm headquartered in New York City with offices in California and China. We are a growing firm seeking people that will fit in well with our firm’s culture and atmosphere. Successful candidates will have a demonstrated record of attention to details and excellent communication and writing skills.

Position Summary:Reporting to the Operations Manager, Operations Assistants to perform a wide variety of tasks. Responsibilities will include but not limited to the following: General office administrative and clerical dutiesMaintain existing vendor database and development new high-quality vendors;Assist the operations team with daily office management, including headquarter and branch offices;Manage conference room scheduling and coordination;Troubleshoot in-house technology issues (computers, ipads, wifi, fax, phones etc) and coordinate with external technical support to timely solve the problems;Order, store and organize all office supplies;Enter a variety of data into data trackers, including but not limited to, purchase order invoice and the control list of receiving and shipping;Manage incoming and outgoing letters and packages;Bind meeting materials, copy and print documents;Manage the firm’s file databases and physical archives in accordance with firm standards;Act as a liaison between the logistic and operations department;Comply with and understand firm operation, policies and procedures. Perform other related duties as assigned.

Bookkeeping duties Enter data, maintain records and assist in preparing reports and financial statements;Perform account receivable functions including invoicing, deposits, collections, and revenue recognition;Record day to day financial transactions and complete the posting process;Make deposits and record all receipts.

Qualifications:● Undergraduate degree;● Related experience (preferred);● Experience with Microsoft and Google Suite of products;● Excellent analytical, troubleshooting, organizational, and planning skills;● Ability to handle sensitive matters and maintain confidentiality; and● Strong attention to detail.

Benefits:We offer a robust suite of benefits including: paid time off, floating holiday, 401(k), affordable health insurance including dental & vision coverage, health savings account and flexible spending accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), One Medical membership, HealthAdvocate, online mental health therapy, commuter benefits, fitness membership, free coffee and snack. We are an Equal Opportunity Employer that does not discriminate on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.