Assistant Property Manager

JLL is currently seeking a dynamic individual for the role of Assistant General Manager to join our office property management team. Our team’s priorities are providing an experiential approach that guides a differentiated property management experience, resulting in better care and better business. Also, we support the exponential growth of our business by providing people integration and synergy. Plus, we develop our people for bigger and better roles, support ambitions beyond the workplace, and apply new technology and data to drive change.

WHAT YOU’LL BE DOING/WHAT WE NEED FROM YOU/WHAT YOU’LL DO

Maintains intimate knowledge of lease agreements and ensures compliance from accounting and an Operations perspective. Responsible for compliance with development, revision and implementation of property manuals and on-line systems. Ensures completion of the assigned criteria within JLL’s Compliance Excellence Program. Assists with the preparation and review the annual jurisdictional forms and filings as required. (i.e. Income & Expense, Real Estate Tax payments, Property Tax fillings,etc. Works with Client Accounting Services (CAS) to manage the accounting process and participates with the on-site bookkeeping functions and collection process. Prepares and reviews financial documents pertaining to all building operations. These may include, but are not limited to: tenant billing reports, occupancy rates, dates of lease expirations, financial reporting for client and ensures compliance with financial documents. Report to General Manager any variances, concerns and projections needed to sustain building operations. Assists with the preparation of the annual budget documentation (i.e., explanatory notes.) Plans and administers budget for the office building(s). Inspects property and equipment to determine extent of service and/or equipment required. Recommends, justifies, develops, and coordinates projects that enhance the value of the office buildings. Works with Chief Engineer to assign employees to duties pursuant to client and JLL guidelines. Arranges for alterations to, or maintenance, upkeep, or reconditioning of property as specified in the operating budget, management plan and/or management services agreement. Competitively bids and prepares all service contracts to assure high quality and cost-effective services. Assembles and analyzes contract bids, and submits bids, recommendations, and standard form contract agreement to authorized signor for execution. Work with Engineers/Chief Engineer to ensure that emergency evacuation procedures are in place and life safety systems are operating effectively and kept updated on a regular basis. WHAT YOU BRING/ WHAT YOU WILL BRING TO THE TABLE/WHAT WE’RE LOOKING FORAssociate or bachelor’s degree requiredMinimum of two (2) - three (3) years of commercial real estate or property management experienceStrong financial experience, Yardi experience is helpful. Communication Skills – Ability to read, analyze, and interpret legal documents (lease documents, claims of lien, etc.), general business periodicals, professional journals, technical procedures, or government regulations. Ability to produce well-written reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from senior level management, clients, tenants, vendors, peers and the general public. Mathematical Skills – Ability to calculate figures and amounts such as discounts, interest, commissions, proration’s, percentages, basic calculation of measurement of rent, parking fees, and late fees. Ability to define and resolve complex issues and resolve with practical concrete business minded solutionsProficient knowledge of Microsoft Office/Suite, and any other software program or piece of technology identified as standard for Jones Lang LaSalle or requested by the Client. Real estate license required within six (6) months of hire date