Closeout Administrator

POSITION DETAILS:Reports to: Strategy Planning ManagerFLSA Status: Full-Time, Salaried Non-ExemptNormal Working Hours – Office Hours: 8 am to 5 pm, Monday through FridayPosition Objective: Assist the project teams with administrative paperwork and procedures of the closeout process.RESPONSIBILITIES:Coordination with San Antonio, Austin, Dallas, Houston, Retail Business Units for all project closeout processesFacilitate Closeout Kickoff meetings with project teamsCommunication liaison with project teams, Owners, Architects and Trade Partners regarding closeout requirementsManage intake, and organization of closeout documents including but not limited to Operation and Maintenance Manuals, Warranty letters , Release of Lien documents, and any additional required documentation.Ensure that all timelines are met or exceeded to facilitate a successful turnover to the Owner.Primary daily backup for receptionist. Will be required to back up receptionist during lunch breaks, morning or afternoon breaks, off-site appointments and vacation. Additional duties as requiredEDUCATION AND/OR EXPERIENCE:High school diploma or equivalentOne or two years of college preferredIndustry experience desired, but not requiredSKILLS:Proficiency in the use of Microsoft Excel, Word, Project, and Outlook, Adobe Pro, Prolog Converge, Intranet, and Office 365Must have excellent written and oral communication skillsProper phone etiquette requiredWORK ENVIRONMENT:Work primarily in a climate-controlled environment with minimal safety/health hazard potential. May be exposed to a variety of extreme conditions at construction jobsites: heat; cold; wet and/or humid; proximity to moving mechanical parts; exposure to electric shock; working in high, exposed places; exposure to toxic/caustic chemicals, noise, dust, dirt, mud, vibration, fumes, airborne particles, etc.EQUAL EMPLOYMENT OPPORTUNITY:The Company is an equal opportunity employer and makes employment decisions on the basis of merit. Company policy prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, age, sexual orientation, gender identity, national origin, veteran status or physical or mental disability, or any other consideration made unlawful by federal, state, or local laws. This also includes a perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. All such discrimination is unlawful.The Company is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of the Company, including Superintendents, Managers, and co-workers.To comply with applicable laws ensuring equal employment opportunities to qualified individuals with a disability, the Company will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship would result.