Executive Assistant

Who We Are

At Justworks, you’ll enjoy a welcoming and casual environment, great benefits, wellness program offerings, company retreats, and the ability to interact with and learn from leaders in the startup community. We work hard and care about our most prized asset - our people.

We’re helping businesses get off the ground by enabling them to focus on running their business. We solve HR issues. We’re data-driven and never stop iterating. If you’d like to work in a supportive, entrepreneurial environment, are interested in building something meaningful and having fun while doing it, we’d love to hear from you.

We're united by shared goals and shared motivations at Justworks. These are best summed up in our company values, which are reflected in our product and in our team.

Our Values

If this sounds like you, you’ll fit right in.

Who You Are

You take pride in your concise and professional communications. You can often figure out what needs to be done and how to do it, before anyone asks. You can hold your own with senior people inside and outside of a company. You have strong situational awareness and can distill what is truly important. You have a friendly and approachable demeanor, and you enjoy working with employees across all departments.

As an Executive Assistant, you will be an integral support for our senior leadership team. You will provide broad-based administrative support to a senior leadership team with a major emphasis on scheduling and execution. You will interact with other high-level people and companies outside of Justworks. We work hard and have high standards, and will expect the same of you.

Your Success Profile

What You Will Work On

Handle sensitive matters that require the utmost confidentialityManage multiple members of the senior leadership team’s schedule, arrange and prioritize appointments and contact requests, resolve calendar conflicts, and negotiate rescheduling as necessary, both for internal and external coordinationKeep the flow of meetings during the dayDrive and coordinate complex team and company eventsLead coordination of team meetingsCollate and distribute content for meetingsArrange detailed travel plans, itineraries, and agendasUnderstand company and team prioritiesDrive or assist with other projects as needed; we are growing fast, and we take pride in rolling up our sleevesPerform other related duties as assigned

How You Will Do Your Work

As an Executive Assistant, how results are achieved is paramount for your success and ultimately result in our success as an organization. In this role, your foundational knowledge, skills, abilities and personal attributes are anchored in the following competencies:

Clear communication - the ability to articulate thoughts and express ideas effectively using oral, written, visual and non-verbal communication skills, as well as listening skills to gain understanding.Detail-oriented - exercises extreme attention to detail; is thorough, accurate, organized, and productive and seeks to understand both the cause and effect of a situation.Initiative and motivation - identifying what needs to be done and doing it before being asked or before the situation requires it.Balances stakeholders - understands internal and external stakeholder requirements, expectations, and needs and acts fairly despite conflicting demands of stakeholders.Good judgment - the exercise of critical thinking, analyzing and assessing problems and implications, identifying patterns, making connections of underlying issues, understanding risks and developing mitigation strategies, and taking ownership of the outcome.

In addition, all Justworkers focus on aligning their behaviors to our core values known as COGIS. It stands for:

Camaraderie - Day to day you can be seen working together toward a higher purpose. You like to have fun. You’re an active listener, treat people respectfully, and have a strong desire to know and help others.Openness - Your default is to be open. You're willing to share information, understand other perspectives, and consider new possibilities. You’re curious, ask open questions, and are receptive to thoughts and feedback from others.Grit - You demonstrate grit by having the courage to commit and persevere. You’re committed, earnest, and dive in to get the job done well with a positive attitude.Integrity - Simply put, do what you say and say what you'll do. You’re honest and forthright, have a strong moral compass, and strive to match your words with your actions while leading by example. Simplicity - Be like Einstein: “Everything should be made as simple as possible, but no simpler.”

Qualifications

Minimum of 5+ years of experience in an administrative assistant and/or executive assistant roleExperience handling multiple calendars and booking travelExcellent verbal and written communication skillsExcellent organizational and time management skillsStrong situational awareness - you are able to distill what is truly importantStrong command of productivity tools like Word, Excel and PowerPointWillingness to do any task, no matter how smallProactive and self-directed

The base wage range for this position based in our New York City Office is targeted at $86,000.00 to $94,600.00 per year.

Actual compensation is based on multiple factors that are unique to each candidate, including and not limited to skill set, level of relevant experience, and specific work location. Salary ranges for positions based in other locations may differ based on the cost of labor in that location.

For more information about Justworks’ Total Reward Philosophy, including all of the perks and benefits we are proud to offer our team members, please visit Total Rewards @ Justworks.

Diversity At Justworks

Justworks is committed to maintaining a workplace where diversity of identity, culture, and life experience is the norm and is celebrated authentically and respected consistently. Diversity in our work, our people, and our product drives creativity and innovation, entrepreneurial leadership and integrity, competitiveness, and collaboration throughout our business and in the market. We depend on our differences to make our team stronger, our workplace more dynamic, and our product accessible to all of our customers.

We’re proud to be an equal opportunity employer open to all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital or familial status, disability, pregnancy, gender identity or expression, veteran status, genetic information, or any other legally protected status.

Our DEIB Report and Our DEI Commitment