Director of Student Information and Assessments

Company Description

About KIPP New Jersey

KIPP New Jersey is part of the nationally recognized “Knowledge Is Power Program” network of free, open-enrollment, college-preparatory public schools dedicated to preparing students for success in college and in life. In 2002, 80 fifth graders walked through the doors of our first middle school in Newark, New Jersey and KIPP New Jersey has since grown to educate 8,135 students in grades K-12 across 17 schools in Newark and Camden. More than 90% of KIPP New Jersey students currently qualify for free or reduced meals.

By 2025, KIPP New Jersey will provide a world-class education to over 10,300 students across fifteen schools in Newark and five in Camden. To learn more, visit www.kippnj.org.

Job Description

Here's what you need to know:

The statewide high school registrar position oversees high school specific academic operations that include: student information management, scheduling, testing/program enrollment, progress to graduation and athletic compliance. The statewide high school registrar dotted-line manages and oversees the workflow of the ADSO at each KIPP high school in addition to working closely with the Data Team, HS T&L team, and HS MDSO.

Here's what you'll be doing:

Outcomes

Annual HS data submissions to the state are accurate100% of 12th grade students have schedules that allow them to graduate in June by the end of Q1All high schools have a complete master schedule by end of school for the following year that meets the High School Strategy and vision of the school leader90% unverified transfers who are not confirmed drop-outs are verified as transferred 100% of students transferring in to our high schools are provided an accurate KIPP transcript by end-of-quarter 1All Advanced Placement and Dual Enrollment students are fully registered by the deadline set by the external partnerEnsure that all graduating seniors are awarded the correct diplomaEnsure that all competing athletes are eligible in accordance with state guidelines

Student Information Management

Ensure high schools maintain the required information in student filesOversee annual process for verifying unverified transfer studentOversee transcript entry for students transferring inMaintain the system for cataloging alumni transcripts (Parchment)Maintain infrastructure for tracking high school specific data (ACT, SAT, Community Service, etc)Ensure that all HS student data information (i.e. attendance, course enrollment, Y1 grades) are accurate prior to state submission

Scheduling

Key point person implementing scheduling of state graduation requirements and required curriculum changesOversee the high school scheduling process starting with the annual solidification of the course catalog at each schoolOversee the system for master schedule build (Process, timeline)Maintain the PSadmin infrastructure needed for HS school schedule buildingSupport schools to ensure schedule build and creation for the following school yearTrain new school based staff on PS scheduler

High School Specific Testing/Programming

Oversee the Advanced Placement enrollment and administration at high schoolsOversee Dual Enrollment registration for reporting purposesProvides support and coaching for AP and Dual Enrollment coordinators

Graduation Progress

Maintain graduation progress tracking system in PowerSchoolProvides support and consultations to assist in enrolling students who are off track for on-time graduation in alternate classesEnsure students transferring from a KIPP high school to another high school are verifiedEnsure transfer students have schedules that allow them to graduate with state diplomaMaintain the grad pathway (assessments) submission data required by stateOversee state graduation portfolio processEnsure that graduation data being submitted to the state is accurateManage the Graduation Rate reconciliation process through NJSMART (transfer out-unverified process)

Athletic Compliance

Maintain Athletic rosters in PS for reporting purposesMaintain all course catalog information in the NCAA portal for each schoolOversee the NCAA eligibility processDrive seasonal reports of ineligible students based on state GPA guidelines and ensuring that Athletic Directors are enforcing the list

GPA

Maintain gradebook auditing systemCoaches gradebook health monitors on auditing practices and student-facing GPA incentive programsProgress monitors GPA and gradebook health and creates corresponding action plans as needed

State Testing Coordinator

NJ district state test coordinator and interacts directly with the state for all NJ based testingCoordinates all state mandated testing logistics between school test coordinators, tech team, compliance team, special education, and data teamMain district point of contact during any administration of state testing problem solving any urgent situation that may arise during testingLead the coordination of all assessment submissions, such as NJSMART test administration rosters and accommodations

Title I

Ensure that academically the region has met Title I requirementsGather academic data needed for Title I reports

Skills

Strong written and oral communication skillsStrong interpersonal skillsStrong organization skills and meticulous attention to detailSuperb customer service skills and love and support for families and childrenStrong critical thinking and problem solving skills Experience with PowerSchool, DeansList, Parchment, preferredStrong proficiency in Microsoft Excel and/or Google Spreadsheets

Abilities

Commitment to do whatever it takes to ensure our teachers and students have what they need to be successfulAbility to proactively problem solve; anticipate challenges before they occurAbility to identify inefficiencies and generate creative solutionsAbility to develop and manage multiple projects simultaneously and comfortably with ambiguityAbility to troubleshoot and manage high stress situations with a calm and positive demeanorAbility to work evenings and weekendsStudent Focus: Belief that all students, regardless of background, have the ability to go to and through college; demonstrated commitment to the school’s unique community

Qualifications

Must Have

Bachelor's degree

Nice to Haves

Previous experience in an educational or non-profit settingPrevious experience in a customer service oriented role

Additional Information

Compensation & Benefits

In addition to a competitive salary, KIPP NJ offers a full comprehensive benefits plan, including health care, retirement, a school laptop, and transportation benefits for TEAMmates commuting into New Jersey from the New York City area.