Administrative Coordinator
📋 Role Overview & Responsibilities
Overview of Position
Hours: Part-time (32 hours), salaried position with flexible hours
Oversee all day-to-day operations, establish and maintain files and records, and provide support to senior staff, including Co-Artistic Director/Company Manager and Managing Director.
Responsibilities
Box OfficeAnswer ticketing phone line, respond to email requests for tickets/subscriptions, process ticket/subscription ordersSet up box office prior to each performanceTrain box office employeesAssist/Fill-in for box office as neededDatabaseGathers, enters, and/or updates data to maintain departmental records and databasesSet-up all back-end pages for ticketable eventsCoordinate and communicate requests for database edits and additional reports with providerRun requested database reportsProcess donationsAdministrativeServes as primary point of administrative contact with external institutions and agenciesComposes and prepares correspondence for the office; coordinate and execute all large mailingsAssists in coordination, supervision, and completion of special projects and eventsCoordinate space and office organization; purchase and manage supplies and equipmentAssist with required monthly/annual reporting for government and foundation fundingProcess donation requests from other non-profit organizationsUpdate and maintain websiteUpdate and maintain social media accounts
Ideal Applicant QualitiesLove of the arts, preferably theater Strong organizational and administrative skillsStrong communication skillsTakes initiative; self-starterDetail orientedComfortable working in a fast-paced environmentMultitaskerComputer, Microsoft Office, and technology proficientExperience with CRM system and digital image/video design software preferred but not requiredFlexible, all-hands on deck attitude TO APPLY: Please send cover letter and resume to: Tim Johnson, Managing Directortim@kitchendogtheater.org
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This position is located in Dallas, TX with potential relocation and sponsorship assistance depending on candidate qualifications.
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