SoCal Administrative Supervisor

Job Description

Step into Your New Role

Kleinfelder is hiring an Administrative Supervisor for our SoCal Area Operations. This is an exciting opportunity for an administrative career professional seeking to maintain responsibility for all administrative functions of an office in support of project delivery, including accounting, collections, human resources, word processing, general office and personnel management, and on-going client/staff service support. If you are willing to learn new things, have an upbeat personality and enjoy working with multiple personalities, then we encourage you to apply.

This position can sit in any of our Southern California offices.

Experience

8+ years of experience providing administrative support to various levels of staff including managers and directors.

Experience must include the following

2 - 3 years of business administration experience and knowledge of applicable laws and regulations required. Must have experience implementing and maintaining compliance with company policies. 1 - 2 years supervisory experience required. This position requires experience in facility management and coordinating with property owner, subcontractors, and outside vendors. This role will require understanding how financial information is used to guide business decisions. Experience managing expense reports, developing financial forecasts, and estimating resources is necessary. Advanced knowledge of MS Office including Excel and MS Word is required. Experience with Deltek database preferred. Experience working in an engineering environment preferred.

Responsibilities will include, but are not limited to

Timely set-up and maintenance of proposal and project files; ensure work production is in accordance with company standards. Manage HR processes including onboarding new staff, ordering equipment, setting up workspace, tracking milestones, recruitment, events, and maintaining confidentiality. Manage overhead budgets and review expenses. Develop various reports using Microsoft Excel. Review vendor and subcontractor invoices. Provide timesheet support and maintenance. Formatting and final production of proposals and engineering reports.

Education

Associates' degree or equivalent from two-year College or technical school required. Bachelor's degree preferred.

Requirements & Conditions

Clean driving record. Travel 40 – 60%

Move Forward with Kleinfelder

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. The expected salary range for the position is displayed in accordance with the California Pay Transparency Law. Final agreed upon compensation is based upon individual qualifications and experience. Salary range: $66,560-$96,594/year

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.