Virtual Meeting Coordinator

ROLEWe need an experienced Virtual Meeting Coordinator to support the U.S. Department of Transportation (DOT) Office of the Secretary.

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RESPONSIBILITIESConduct various meetings via MS TeamsCapture meeting minutes, action items, and other relevant information during scheduled and ad-hoc meetingsAttend ad-hoc meetings ("Flux Meetings") when necessaryOrganize meeting notes according to meeting topics, dates, and attendeesTake detailed notes during proceedings (i.e., key points, discussions, and decisions)Ensure notes are clear, organized, and formatted appropriately for easy referenceArchive and maintain an organized record of meeting notes for future reference or auditing purposesIdentify and highlight important deadlines, milestones, or follow-up tasks mentioned during the sessionMaintain confidentiality of sensitive information discussed during the meetingReview and revise notes as needed for accuracy and completenessDistribute meeting minutes or notes to relevant stakeholders in a timely mannerCollaborate with other team members or stakeholders to ensure alignment and accuracy of notesStay attentive and engaged throughout the meeting to capture all relevant information accuratelyAdapt note-taking style and format to meet the specific needs or preferences of the audience or organization

KNOWLEDGE & SKILLSProficient in MS TeamsDetail-oriented and highly organizedExcellent oral and written communication skills

BACKGROUNDProgressive and relevant experience

EDUCATIONBachelor’s degree preferred

LOCATION1200 New Jersey SE, Washington DC 20590

TELEWORKTelework Eligibility — 100%

CLEARANCEU.S. citizenship required since this role supports the U.S. federal government

CLIENTDepartment of Transportation (DOT)

TRAVELNo travel required

WORK HOURS22 hours per week

EMPLOYMENT CLASSIFICATIONEmployment Classification Eligibility — Exempt

RELOCATIONNot eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.