Billing Specialist

As a Legal Billing Specialist, you will be supporting the day-to-day functions of the accounting department. This role is responsible for various billing tasks in addition to assisting with administrative duties. Some responsibilities include, but are not limited to, verifying the accuracy of all billing records, handling the review, editing and distribution process of invoices and resolving any billing discrepancies. This is an excellent opportunity to grow within an established national law firm and diversify your experience. Location: Exton, PA Hybrid Compensation : $60-80k (depending on experience) Responsibilities: Collaborate with attorneys to review and edit Proformas including assistance in distributing of monthly Proformas.Initiate transfers, write-down requests, and markups before submitting to the delegated team member.Monitor work in progress, generate reports, and communicate updates to attorneys as needed.Detect and address billing inaccuracies promptly.Research and respond to internal and external billing inquiries in a timely manner.Review and validate the accuracy of billing supporting documentation, including requested expense records.Handle the printing and distribution of invoices via mail or email to the appropriate recipients.Ensure the accuracy of billing records, notices, and statements for disbursement.Review documents and records to compile information in compliance with client guidelines, engagement letters, or other agreement terms.Regularly review billing rates to ensure adherence to client agreements and annual rate adjustments.Review newly opened client matters for assigned billing attorneys using electronic billing systems to ensure proper access has been granted.Gather information on internal and external billing issues and provide summaries to Billing Specialists for resolution.Support Collection team members, billing attorneys, and clients in resolving unpaid invoices, including discrepancies.

Qualifications:Associates Degree in Accounting, Finance or related field is requiredMinimum of 2 years of billing experience within the legal space is requiredStrong experience with electronic billing and vendor website navigation is a plusSkilled in managing multiple priorities in a fast-paced, detail-oriented environment, making sound judgments and decisions.Proficiency in Microsoft Office Suite and time and billing software.Able to efficiently summarize data, solve administrative issues, and prioritize tasks.Excellent verbal and written communication skills, with a high level of interpersonal tact and diplomacy.Commitment to maintaining confidentiality and delivering exceptional customer service to both internal and external contacts.