Sr. Administrative Assistant

LyondellBasell.

Come Join An Inclusive Team

LyondellBasell (NYSE: LYB) is one of the world’s largest plastics, chemical and refining companies and a member of the S&P 500. LyondellBasell (www.lyondellbasell.com) manufactures products at 55 sites in 17 countries. LyondellBasell products and technologies are used to make items that improve the quality of life for people around the world including; packaging, electronics, automotive parts, home furnishings, construction materials and biofuels.

The Assistant, Administrative Senior supports the Controllers of Americas, Corporate & External Reporting and Director of Internal Controls and team in administrative activities including yet not limited to: calendar management, mail, e-mail, and travel. This professional will prepare reports, respond to correspondence, coordinate meeting details, assist with candidate interview schedules and provide presentation materials as requested, as well as coordinate and oversee domestic and international travel arrangements and expense reporting. Additional assignments will include data gathering, purchase requisitions and vendor payments along with check deposits made weekly or bi-weekly. A critical aspect of this role will be to maintain confidentiality with all daily activities and assignments and the ability to handle multiple tasks supporting a large size organization.

A Day In The Life

Professionally represent the CAO controlling and internal controls organization to all internal and external stakeholders.Maintain a favorable working relationship with all company employees to foster and promote a cooperative and harmonious working environment.Proactively manage requests and schedules to appropriately accommodate and prioritize meetings, conference calls and interviews.Onboarding or new employees and contractors. Creation of Purchase Orders and management of invoicing and respective budgets. Monitor budgets for travel, training, and other department expenses. Coordinate and manage domestic and international travel arrangements, prepare travel itineraries and prepare/submit expense reports. Arrange for meeting rooms, prepare agendas and exercise judgment in taking initiative on pending action items.Work with executive assistants in coordination of VP’s calendar with senior level calendars regarding meetings and calls.Observe safety and security procedures and attend monthly safety meetings.Be available outside regular business hours to provide support as needed.Manage multiple calendars.Coordinate internal and external meetings and conferences, including hotel and food service.Provide purchasing support for both PCard and requisitions. Order office supplies as needed using ARIBA purchasing program.Other related office administrative duties as needed to support the group/organization.

You Bring This Value

High School diploma required. A minimum of eight years administrative experience including working effectively in high-pressure situations while managing multiple tasks and handling confidential and sensitive information (such as financial and employee data) with tact, diplomacy and sensitivity.Exceptional customer service approach and philosophy.Strong communication, interpersonal and organizational skills.Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint).Proficiency in using SAP to create purchase requisitions and make changes as requested.Proficiency in using Concur for reconciling expense reports for the VP (if requested) and also creating travel arrangements.Excellent fluency in the English language – comprehension, verbal, written.Able to work independently and to initiate administrative improvements; needs limited guidance from supervisor.Well-honed organizational skills—manage workflow & projects effectively and timely.Able to manage & prioritize multiple projects at the same time.College degree preferred, Associates or Bachelors.CPS or CAP preferred.SAP and CONCUR experience highly preferred.

What We Offer

We offer employees a competitive total compensation package, which includes base pay and variable incentive pay programs. This supports a pay-for-performance culture, recognizing both individual and company performance, as well as benefit programs that are highly attractive and competitive within the markets for which we compete for talent.

The Company's Global Remote Work Policy allows eligible employees the option to work up to three days a week from home.401(k) Plan with Company MatchRetirement (Pension) PlanEmployee Stock Purchase PlanEducational AssistanceChoice of Preferred Provider or Consumer Driven Medical Plan including Prescription Drug CoverageDental, Vision and Employee Assistance ProgramFlexible Spending AccountsLife, AD&D and LTD Insurance

Competencies

Collaborates

Cultivates innovation

Customer focus

Demonstrates courage

Drives results

Ensures accountability

Instills trust and exemplifies integrity

We are LyondellBasell – a leader in the global chemical industry creating solutions for everyday sustainable living. Through advanced technology and focused investments, we are enabling a circular and low carbon economy. Across all we do, we aim to champion our employees, and unlock value for customers, investors and society. LyondellBasell places high priority on diversity, equity and inclusion and is strongly committed to our planet, the communities where we operate and our future workforce. As one of the world’s largest producers of polymers and a leader in polyolefin technologies, we develop, manufacture and market high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. For more information, please visit www.lyondellbasell.com or follow @ LyondellBasell on LinkedIn.

Must be at least 18 years of age and must be legally authorized to work in the United States (US) on a permanent basis without visa sponsorship.

LyondellBasell does not accept or retain unsolicited résumés or phone calls and/or respond to them or to any third party representing job seekers.

LyondellBasell is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, and other protected characteristics. The US EEO is the Law poster is available here .