Office Manager

M&C Saatchi Group is looking for an organized, confident, and resourceful Office Manager to join our New York team. This role will report to the Group Operations Director and will primarily focus on the office operations of our New York office.

You should be a self-directed, solution-oriented person who is collaborative with excellent communication skills and a can-do attitude. This role would suit a highly goal-focused individual who is motivated by achieving high standards in all aspects of work. You will be working as part of a dynamic business with ambitious growth expectations.

What you'll do

The Office Manager will play a crucial role in establishing and maintaining a dynamic and collaborative work environment. They will support the return to office initiatives and focus on creating a hybrid workplace. This role will involve managing budgets, providing operational admin support, and serving as the primary contact for office-related matters.

You will be supporting return to office initiatives and building a Hybrid workplace. You’ll plan social activities and events, creating opportunities to bring people together. All your actions will be considered through an ESG and EDI lens.

This role is 100% office based and will involve acting as the first point of contact for office-related matters, including employees, visitors, and clients.

Key Responsibilities

Develop and track annual administrative budget in collaboration with others. Handling finances: You'll be responsible for managing the Office finances, including creating and managing budgets, handling invoices, and tracking expenses.Ensuring the office functions smoothly, including stocking supplies, providing key card access, organizing mail, coordinating couriers, and managing vendorsEnsuring the office is compliant with OSHA and CDC guidelines. You'll need to ensure that the Office is compliant with all relevant laws and regulations, including health and safety standards and privacy regulations. Post regulatory information as needed.Managing the Flexi desk schedule and desk allocation including workstations and equipment onsiteLiaising with building management and external contractors for maintenance issuesWorking closely with IT to ensure functionality and accessibility. Including meeting room function and meeting daily support needs Working in an environment where equality, diversity, and inclusion (EDI) or environmental, social, and governance (ESG) considerations are a priority.Experience in office administration, including answering phone and email inquiries.Communicate and positively influence compliance with policies and procedures, ensuring widespread understanding of content and impact.Maintain the aesthetic of the office and strive for an exceptional experience for staff and visitors.Collaborate with office leadership and other departments to effectively support operational excellence.Work with other administration leaders firmwide to identify efficiencies, create standards, and ensure consistent practices.

What you'll bring:

Experience of office management with progressively increasing levels of responsibility.Experience in designing and implementing return to office initiatives and operating in hybrid workplaces.Proven experience of managing budgets and delivering operational admin support, alongside responding to ad-hoc requests.Proficient in Microsoft Office Suite, with high proficiency in Outlook, Teams, Word, and Excel and G suite and VC system.Communication and organizational expertise Passionate for people Self-motivated and pro-activeWilling to take responsibility and ownership.Professional, upbeat, and articulate with excellent communication skills and you can interact effectively with a diverse staff of various disciplines.Highly organized and able to remain focused to meet fixed deadlines.Comfortable operating in an environment where feedback is regularly provided.Diplomatically prioritizing so that optimal results are achieved.Working both independently and collaboratively.Building rapport with all colleagues across the business.Operating with high level of confidentiality and discretion regarding project, business, and personnel matters.

What You’ll Get

For the right candidate, we will offer a competitive benefits package including: 25 vacation days, 401k match, annual pay reviews, Salary is dependent on experience but ranges from: $80,000 – $100,000. All candidates must have the ability to work in the US; we are unable to sponsor any work visas for this role.

The M&C Saatchi Group has pledged its commitment to create a company that values difference, with an inclusive culture brought to life through equity with business-wide activity across people, culture, industry and society. As part of this, M&C Saatchi Group continues to be an Equal Opportunity Employer which does not and shall not discriminate, celebrates diversity and bases all hiring and promotion decisions solely on merit, without regard for any personal characteristics.

About M&c Saatchi Group

M&C Saatchi Group is a creative solutions company that connects specialist expertise, fuelled by data, technology, and culture, to help clients navigate, create, and lead meaningful change. The Group operates across five core divisions: Connected Creativity; Passion Marketing; Global & Social Issues; Brand, Experience & Innovation; and Performance Media. Headquartered in London, operations span 23 countries with major hubs in the UK, Europe, US, Middle East & Africa, Asia and Australia. M&C Saatchi Group’s two principles, Diversity of Thought and Brutal Simplicity of Thought, guide how they build teams and solve problems.

All employee information is kept confidential according to General Data Protection Regulation (GDPR).

NO RECRUITMENT AGENCIES. Applications close Friday, 3rd May 2024

M&C Saatchi Group was founded in 1995 and is now the biggest Independent creative agency group in the World. Founded on one core principle, Brutal Simplicity.